At a Glance
- Tasks: Be my second brain, managing business operations and personal tasks seamlessly.
- Company: Join a dynamic 9 Figure Marketing Company with a focus on innovation.
- Benefits: Full-time remote role with premium tools and flexible hours.
- Other info: Fast-paced environment where adaptability and tech fluency are key.
- Why this job: Reclaim valuable time for strategic work while supporting a visionary leader.
- Qualifications: 4+ years as an EA for senior executives, with strong problem-solving skills.
The predicted salary is between 50000 - 70000 £ per year.
I'm hiring an Executive Assistant. This isn't an admin role — it's the closest thing to working as my second brain. I'm Vince, co-founder and CMO of 9 Figure Marketing Company. I'm looking for someone senior and experienced to own both business operations and personal/lifestyle for me, end-to-end. The role exists to reclaim 35-50 hours of my week currently spent on coordination, logistics, and admin — time that should be going into strategy and high-leverage work.
THE BASICS
- Full-time, remote EST/GMT business hours availability
- Premium tooling provided
WHAT YOU'LL OWN
- Inbox ownership — replying as me to 70-80% of correspondence
- Calendar architecture across multiple time zones
- Travel end-to-end: flights, hotels, itineraries, concierge
- Vendor and contractor coordination
- Personal life: restaurants, gifts, household admin, online shopping
- Health, fitness, and recovery appointment coordination
- Same-day research briefs on anything I need
REQUIRED EXPERIENCE
- 4+ years as an EA supporting a founder, CEO, or senior executive — non-negotiable
- Hybrid business + personal scope strongly preferred
- Track record of inbox ownership and writing on behalf of a principal
- Comfort with discretion at a serious level
REQUIRED TRAITS
- Anticipation — you fix problems before I notice them
- Resourcefulness — you solve things without making me your first stop
- Communication fit — fast, precise, in my voice when needed
- Project adaptability — "that's not my job" isn't in your vocabulary
- Tech fluency — Slack, Notion, Superhuman, modern AI tools
HOW TO APPLY
Send a Loom video (max 7 minutes) answering:
- Brief intro — current role, location, why this role
- A problem you anticipated and resolved before your principal noticed
- The most complex travel itinerary you've built end-to-end
- A judgment call you made on your principal's behalf without being able to ask
- The tools and systems you use to stay on top of an executive's life
- The hardest part of working for a founder, in your experience
Plus: CV and references from 2 prior executives you've supported. Apply: or Telegram @vincewang7 Applications without a Loom will not be reviewed.
Executive Assistant in Warrington employer: Make It Mine
At 9 Figure Marketing Company, we pride ourselves on fostering a dynamic and innovative work culture that empowers our team members to thrive. As an Executive Assistant, you'll enjoy the flexibility of remote work while being equipped with premium tools to enhance your productivity. We value resourcefulness and anticipation, offering you the opportunity to grow alongside our co-founder in a role that is both challenging and rewarding, making a significant impact on our business operations and personal life management.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Warrington
✨Tip Number 1
Get your video pitch spot on! We want to see your personality shine through in that Loom video. Keep it concise, engaging, and make sure you answer all the questions Vince has laid out. This is your chance to show how you can be his second brain!
✨Tip Number 2
Show off your anticipation skills! In your video, share a specific example of how you’ve solved a problem before it even hit your principal's radar. We love resourceful candidates who can think ahead and keep things running smoothly.
✨Tip Number 3
Don’t forget to highlight your tech fluency! Mention the tools you’re comfortable with, like Slack or Notion, and how they help you manage an executive's life. We’re all about efficiency, so show us you can keep up with modern tech!
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for top talent, so don’t hesitate to put yourself out there and let us know why you’d be a great fit for Vince!
We think you need these skills to ace Executive Assistant in Warrington
Some tips for your application 🫡
Nail Your Loom Video:Your Loom video is your chance to shine! Keep it concise, engaging, and make sure to answer all the questions clearly. Show us your personality and how you can fit into our fast-paced environment.
Showcase Your Experience:When you send your CV, highlight your experience as an EA supporting senior executives. We want to see your track record of inbox ownership and how you've managed complex tasks in the past.
Be Precise and Professional:In your written application, keep your language professional yet approachable. We appreciate clarity and precision, so make sure your communication reflects that — it’s a key part of the role!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Make It Mine
✨Master the Loom Video
Since a Loom video is a must, make sure you practice your delivery. Keep it concise and engaging, showcasing your personality while addressing each point clearly. Remember, this is your chance to demonstrate your communication skills and how well you can represent Vince's voice.
✨Showcase Your Anticipation Skills
Prepare specific examples of how you've anticipated problems in previous roles. Think about times when you solved issues before they escalated. This will highlight your proactive nature, which is crucial for an Executive Assistant who needs to think ahead and keep things running smoothly.
✨Demonstrate Tech Fluency
Familiarise yourself with the tools mentioned in the job description, like Slack and Notion. If you have experience with modern AI tools, be ready to discuss how you've used them to enhance productivity. Showing that you're tech-savvy will give you an edge in this role.
✨Prepare for Complex Scenarios
Think of the most complex travel itineraries you've managed and be ready to explain your thought process. Highlight your organisational skills and attention to detail, as these are key traits for managing both business and personal logistics effectively.
