At a Glance
- Tasks: Be my second brain, managing business operations and personal tasks seamlessly.
- Company: Join a dynamic 9 Figure Marketing Company with a focus on innovation.
- Benefits: Full-time remote role with premium tools and flexible hours.
- Other info: Showcase your skills through a creative Loom video application!
- Why this job: Reclaim valuable time for strategic work while supporting a visionary leader.
- Qualifications: 4+ years as an EA for senior executives; inbox ownership is a must.
The predicted salary is between 50000 - 70000 £ per year.
I'm hiring an Executive Assistant. This isn't an admin role — it's the closest thing to working as my second brain. I'm Vince, co-founder and CMO of 9 Figure Marketing Company. I'm looking for someone senior and experienced to own both business operations and personal/lifestyle for me, end-to-end. The role exists to reclaim 35-50 hours of my week currently spent on coordination, logistics, and admin — time that should be going into strategy and high-leverage work.
THE BASICS
- Full-time, remote EST/GMT business hours availability
- Premium tooling provided
WHAT YOU'LL OWN
- Inbox ownership — replying as me to 70-80% of correspondence
- Calendar architecture across multiple time zones
- Travel end-to-end: flights, hotels, itineraries, concierge
- Vendor and contractor coordination
- Personal life: restaurants, gifts, household admin, online shopping
- Health, fitness, and recovery appointment coordination
- Same-day research briefs on anything I need
REQUIRED EXPERIENCE
- 4+ years as an EA supporting a founder, CEO, or senior executive — non-negotiable
- Hybrid business + personal scope strongly preferred
- Track record of inbox ownership and writing on behalf of a principal
- Comfort with discretion at a serious level
REQUIRED TRAITS
- Anticipation — you fix problems before I notice them
- Resourcefulness — you solve things without making me your first stop
- Communication fit — fast, precise, in my voice when needed
- Project adaptability — 'that's not my job' isn't in your vocabulary
- Tech fluency — Slack, Notion, Superhuman, modern AI tools
HOW TO APPLY
Send a Loom video (max 7 minutes) answering:
- Brief intro — current role, location, why this role
- A problem you anticipated and resolved before your principal noticed
- The most complex travel itinerary you've built end-to-end
- A judgment call you made on your principal's behalf without being able to ask
- The tools and systems you use to stay on top of an executive's life
- The hardest part of working for a founder, in your experience
Plus: CV and references from 2 prior executives you've supported. Apply: vince@policysky.com or Telegram @vincewang7. Applications without a Loom will not be reviewed.
Executive Assistant employer: Make It Mine
At 9 Figure Marketing Company, we pride ourselves on fostering a dynamic and innovative work culture that empowers our team members to thrive. As an Executive Assistant, you'll enjoy the flexibility of remote work while being equipped with premium tools to enhance your productivity. We value resourcefulness and anticipation, offering you the opportunity to grow alongside our co-founder in a role that is both challenging and rewarding, making a significant impact on our business operations and personal life management.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Get your video pitch spot on! Since Vince wants a Loom video, make sure you showcase your personality and skills. Keep it concise, engaging, and relevant to the role. Remember, this is your chance to shine!
✨Tip Number 2
Do your homework on Vince and the company! Understanding their values and operations will help you tailor your responses in the Loom video. Show that you’re not just another applicant but someone who genuinely gets what they do.
✨Tip Number 3
Highlight your problem-solving skills! Vince is looking for someone who can anticipate issues before they arise. Share specific examples in your video of how you've tackled challenges in previous roles.
✨Tip Number 4
Don’t forget to showcase your tech fluency! Mention the tools you’re comfortable with and how they’ve helped you manage tasks efficiently. This will show Vince that you’re ready to hit the ground running.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Nail Your Loom Video:This is your chance to shine! Keep it concise and engaging, showing off your personality while answering the questions. Remember, we want to see how you think on your feet, so be authentic and let your experience speak for itself.
Showcase Your Experience:When you mention your past roles, focus on the specific skills that align with what we're looking for. Highlight your experience in inbox ownership and any complex travel arrangements you've handled — this will show us you're ready for the challenge!
Be Precise and Professional:In your written application, make sure to keep your language clear and professional. We appreciate a good sense of humour, but remember, this role requires a level of discretion and professionalism that we need to see reflected in your writing.
Apply Through Our Website:While you can send your application via email, we encourage you to check out our website for more details. It’s a great way to get a feel for our culture and values, which will help you tailor your application to fit right in with us!
How to prepare for a job interview at Make It Mine
✨Master Your Loom Video
Since you'll need to send a Loom video, make sure you practice beforehand. Keep it concise and engaging, showcasing your personality while addressing all the required points. Remember, this is your chance to make a strong first impression!
✨Showcase Your Anticipation Skills
Vince is looking for someone who can anticipate needs before they arise. Prepare specific examples from your past experience where you identified potential issues and resolved them proactively. This will demonstrate your ability to think ahead and take initiative.
✨Highlight Your Tech Savviness
Familiarity with tools like Slack, Notion, and Superhuman is crucial. Be ready to discuss how you've used these or similar tools in your previous roles to streamline operations and enhance productivity. This will show that you're not just tech-fluent but also resourceful.
✨Communicate Like Vince
Since you'll be replying on Vince's behalf, it's essential to understand his communication style. Do some research on his tone and approach, and be prepared to give examples of how you would adapt your writing to match his voice. This will prove your fit for the role.
