At a Glance
- Tasks: Be my second brain, managing business operations and personal tasks seamlessly.
- Company: Join a dynamic team at 9 Figure Marketing Company, led by an innovative co-founder.
- Benefits: Full-time remote role with premium tools and flexible hours.
- Other info: Showcase your skills through a creative Loom video application!
- Why this job: Reclaim valuable time for strategic work while supporting a visionary leader.
- Qualifications: 4+ years as an EA for senior executives; inbox ownership and discretion are key.
The predicted salary is between 50000 - 70000 £ per year.
I'm hiring an Executive Assistant. This isn't an admin role — it's the closest thing to working as my second brain. I'm Vince, co-founder and CMO of 9 Figure Marketing Company. I'm looking for someone senior and experienced to own both business operations and personal/lifestyle for me, end-to-end. The role exists to reclaim 35-50 hours of my week currently spent on coordination, logistics, and admin — time that should be going into strategy and high-leverage work.
THE BASICS
- Full-time, remote
- EST/GMT business hours availability
- Premium tooling provided
WHAT YOU'LL OWN
- Inbox ownership — replying as me to 70-80% of correspondence
- Calendar architecture across multiple time zones
- Travel end-to-end: flights, hotels, itineraries, concierge
- Vendor and contractor coordination
- Personal life: restaurants, gifts, household admin, online shopping
- Health, fitness, and recovery appointment coordination
- Same-day research briefs on anything I need
REQUIRED EXPERIENCE
- 4+ years as an EA supporting a founder, CEO, or senior executive — non-negotiable
- Hybrid business + personal scope strongly preferred
- Track record of inbox ownership and writing on behalf of a principal
- Comfort with discretion at a serious level
REQUIRED TRAITS
- Anticipation — you fix problems before I notice them
- Resourcefulness — you solve things without making me your first stop
- Communication fit — fast, precise, in my voice when needed
- Project adaptability — "that's not my job" isn't in your vocabulary
- Tech fluency — Slack, Notion, Superhuman, modern AI tools
HOW TO APPLY
Send a Loom video (max 7 minutes) answering:
- Brief intro — current role, location, why this role
- A problem you anticipated and resolved before your principal noticed
- The most complex travel itinerary you've built end-to-end
- A judgment call you made on your principal's behalf without being able to ask
- The tools and systems you use to stay on top of an executive's life
- The hardest part of working for a founder, in your experience
Plus: CV and references from 2 prior executives you've supported. Apply: or Telegram @vincewang7. Applications without a Loom will not be reviewed.
Executive Assistant in Edinburgh employer: Make It Mine
At 9 Figure Marketing Company, we pride ourselves on fostering a dynamic and innovative work culture that empowers our team members to thrive. As an Executive Assistant, you'll enjoy the flexibility of remote work while being equipped with premium tools to enhance your productivity. We value resourcefulness and anticipation, offering you the opportunity to grow alongside a visionary leader in a role that is both impactful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Edinburgh
✨Tip Number 1
Get your Loom video spot on! This is your chance to show off your personality and skills. Keep it concise, engaging, and make sure you answer all the questions Vince has laid out. Remember, this is your first impression!
✨Tip Number 2
Do your homework on Vince and the company! Understanding their values and operations will help you tailor your responses and show that you're genuinely interested in the role. Plus, it’ll help you anticipate what he might need from you.
✨Tip Number 3
Showcase your problem-solving skills! In your Loom, highlight specific examples where you've anticipated issues and resolved them before they became a headache for your previous executives. This is key for the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who follow instructions to the letter — it shows you’re detail-oriented, which is crucial for this role.
We think you need these skills to ace Executive Assistant in Edinburgh
Some tips for your application 🫡
Nail Your Loom Video:Your Loom video is your chance to shine! Keep it concise, engaging, and make sure you answer all the questions clearly. Show us your personality and how you can fit into our fast-paced environment.
Showcase Your Experience:When you mention your past roles, focus on the specific experiences that align with what we're looking for. Highlight your inbox ownership and any instances where you've anticipated needs before they arose.
Be Precise and Professional:In your written application, keep your language sharp and professional. We appreciate clarity and precision, so make sure your CV reflects your skills and experience in a straightforward manner.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Make It Mine
✨Master the Art of Anticipation
Since this role requires you to fix problems before they arise, think of examples from your past where you've done just that. Prepare to share specific instances during the interview where your foresight saved time or resources.
✨Showcase Your Communication Skills
As you'll be replying on behalf of Vince, it's crucial to demonstrate your ability to communicate in his voice. Practice articulating your thoughts clearly and concisely, and consider how you would respond to various types of correspondence as if you were him.
✨Highlight Your Resourcefulness
This role demands a high level of resourcefulness. Be ready to discuss situations where you had to think outside the box to solve a problem or streamline a process. Bring examples that showcase your ability to adapt and find solutions independently.
✨Familiarise Yourself with the Tools
Tech fluency is key for this position. Make sure you're comfortable with tools like Slack, Notion, and Superhuman. If you have experience with modern AI tools, mention them! Being able to discuss how you use these tools to manage tasks will impress during the interview.
