At a Glance
- Tasks: Be my second brain, managing business operations and personal tasks seamlessly.
- Company: Join a dynamic team at 9 Figure Marketing Company, led by an innovative co-founder.
- Benefits: Full-time remote role with premium tools and flexible hours.
- Other info: Showcase your skills through a creative Loom video application!
- Why this job: Reclaim valuable time for strategic work while supporting a visionary leader.
- Qualifications: 4+ years as an EA for senior executives; inbox ownership and discretion are key.
The predicted salary is between 50000 - 70000 £ per year.
I'm hiring an Executive Assistant. This isn't an admin role — it's the closest thing to working as my second brain. I'm Vince, co-founder and CMO of 9 Figure Marketing Company. I'm looking for someone senior and experienced to own both business operations and personal/lifestyle for me, end-to-end. The role exists to reclaim 35-50 hours of my week currently spent on coordination, logistics, and admin — time that should be going into strategy and high-leverage work.
THE BASICS
- Full-time, remote
- EST/GMT business hours availability
- Premium tooling provided
WHAT YOU'LL OWN
- Inbox ownership — replying as me to 70-80% of correspondence
- Calendar architecture across multiple time zones
- Travel end-to-end: flights, hotels, itineraries, concierge
- Vendor and contractor coordination
- Personal life: restaurants, gifts, household admin, online shopping
- Health, fitness, and recovery appointment coordination
- Same-day research briefs on anything I need
REQUIRED EXPERIENCE
- 4+ years as an EA supporting a founder, CEO, or senior executive — non-negotiable
- Hybrid business + personal scope strongly preferred
- Track record of inbox ownership and writing on behalf of a principal
- Comfort with discretion at a serious level
REQUIRED TRAITS
- Anticipation — you fix problems before I notice them
- Resourcefulness — you solve things without making me your first stop
- Communication fit — fast, precise, in my voice when needed
- Project adaptability — "that's not my job" isn't in your vocabulary
- Tech fluency — Slack, Notion, Superhuman, modern AI tools
HOW TO APPLY
Send a Loom video (max 7 minutes) answering:
- Brief intro — current role, location, why this role
- A problem you anticipated and resolved before your principal noticed
- The most complex travel itinerary you've built end-to-end
- A judgment call you made on your principal's behalf without being able to ask
- The tools and systems you use to stay on top of an executive's life
- The hardest part of working for a founder, in your experience
Plus: CV and references from 2 prior executives you've supported. Apply: or Telegram @vincewang7. Applications without a Loom will not be reviewed.
Executive Assistant in Birmingham employer: Make It Mine
At 9 Figure Marketing Company, we pride ourselves on fostering a dynamic and innovative work culture that empowers our team members to thrive. As an Executive Assistant, you'll enjoy the flexibility of remote work while being equipped with premium tools to enhance your productivity. We value resourcefulness and anticipation, offering you the opportunity to grow alongside a visionary leader in a role that is both impactful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Birmingham
✨Tip Number 1
Get your Loom video spot on! This is your chance to show Vince who you are and how you think. Keep it concise, engaging, and make sure to highlight your problem-solving skills — he wants to see that anticipation in action!
✨Tip Number 2
Show off your tech fluency! Mention the tools you use to keep everything running smoothly. Whether it's Slack or Notion, let Vince know you're comfortable with modern tech and can hit the ground running.
✨Tip Number 3
Be ready to talk about your experience managing complex travel itineraries. Vince needs someone who can handle logistics like a pro, so share a specific example that showcases your resourcefulness and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re all about making the process as smooth as possible for you, so take advantage of it!
We think you need these skills to ace Executive Assistant in Birmingham
Some tips for your application 🫡
Nail Your Loom Video:Your Loom video is your chance to shine! Keep it concise, engaging, and make sure you answer all the questions clearly. Show us your personality and how you can fit into our fast-paced environment.
Showcase Your Experience:When you mention your past roles, focus on the specific experiences that align with what we're looking for. Highlight your inbox ownership and any instances where you've anticipated needs before they arose.
Be Precise and Professional:In your written application, keep your language sharp and professional. We appreciate clarity and precision, so avoid fluff and get straight to the point about your skills and experiences.
Apply Through Our Website:Make sure to apply through our website to ensure your application gets the attention it deserves. We want to see your CV and references alongside that brilliant Loom video!
How to prepare for a job interview at Make It Mine
✨Master the Art of Anticipation
As an Executive Assistant, anticipation is key. Before your interview, think of specific examples where you've solved problems before they became issues for your previous executives. Be ready to share these stories, as they demonstrate your proactive mindset.
✨Showcase Your Communication Skills
Since you'll be replying on behalf of Vince, it's crucial to convey his voice accurately. Prepare a few writing samples or scenarios where you had to adapt your communication style. This will show that you can match the tone and urgency needed in different situations.
✨Highlight Your Tech Savviness
Familiarity with tools like Slack, Notion, and Superhuman is essential. Make a list of the tech tools you’ve used in past roles and be prepared to discuss how they helped streamline operations. This will reassure Vince that you can hit the ground running.
✨Prepare for Complex Scenarios
Vince is looking for someone who can handle intricate travel arrangements and personal tasks. Think of the most complex itinerary you've managed and be ready to walk through it step-by-step. This will showcase your organisational skills and attention to detail.
