At a Glance
- Tasks: Manage front desk, facilities, and provide admin support to HR and Finance teams.
- Company: Join MAK Technologies, a dynamic workplace in Cambridge, MA.
- Benefits: Earn $22/hour, enjoy free parking, paid holidays, and company lunches.
- Other info: Flexible 25 hours/week role with potential for permanent part-time position.
- Why this job: Gain valuable experience while contributing to a collaborative team environment.
- Qualifications: Must have administrative experience and be proficient in Microsoft Office.
The predicted salary is between 25 - 25 £ per hour.
MAK Technologies is seeking an Office Manager to join our team. The job is 100% onsite, located in the Alewife/Fresh Pond area of Cambridge, MA. This role is an hourly, contract role with an expectation of working around 25 hours/week for three months. At the end of the three months, the person will be eligible for hire as a part-time, 25 hours/week (non-benefits eligible) permanent hourly Office Manager.
Primary functions will include:
- Front desk reception and visitor control
- Facilities management, including mail, entering approved facilities requests to building portal, maintaining/updating badge system, tidying shared spaces for appearance and keeping kitchens stocked, maintaining employee roster and org chart; planning and executing company events including regular lunches, large company parties and visitor meetings
- Support to Accounting & HR functions, including reconciliation of monthly credit card statements, approving invoices, filing, data input, mailings, proofing receipts, coordinating interview process
- Support to CEO and Head of Finance on special projects, including document management and distribution, requisitions, budget monitoring for office expenses, special projects, and other ad hoc duties
Education and Experience:
- Associate's degree or High School Diploma plus at least two years of administrative work experience
- Experience using Microsoft Office Suite, especially Outlook, Teams, Word, and Excel
- Experience planning events and executing long and short-term projects
- Must be a US Citizen with no employer sponsorship required
- Must be over 18 years old
Knowledge, Skills, and Abilities:
- Availability to be in-office 25 hours per week
- Reliable and consistent punctuality and daily attendance
- Professional business appearance, demeanor, and communication abilities
- Exceptional attention to detail and ability to maintain discretion with sensitive data
- Comfortable with proactive outreach to employees at all levels and external vendors
- Willingness to contribute to support of Accounting and HR functions
MAK Benefits – Hourly Employees:
- Pay rate for this role is $22/hour
- Free parking for all employees and contractors
- 11 Paid Floating Holidays
- Paid Time Off (Accrue up to ~9 days annually)
- Frequent company-paid lunches, and a well-stocked kitchen!
MAK is an equal opportunity employer.
Office Manager in London employer: Mak Technologies
MAK Technologies is an exceptional employer, offering a supportive work culture in the vibrant Alewife/Fresh Pond area of Cambridge, MA. With flexible part-time hours and a focus on employee well-being, we provide benefits such as free parking, paid floating holidays, and regular company lunches, fostering a collaborative environment where employees can thrive and grow professionally.
