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For Companies At a Glance
- Tasks: Support purchasing and production with efficient administration and supplier negotiations.
- Company: Global manufacturing leader based in Southam, Warwickshire.
- Benefits: Up to £27,000 salary, private medical insurance, and 31 days holiday.
- Other info: Flexible hours and opportunities for career advancement.
- Why this job: Join a growing team and develop your skills in a dynamic environment.
- Qualifications: Experience in administration, strong communication, and attention to detail.
The predicted salary is between 27000 - 27000 £ per year.
Up to £27,000 per annum
Southam, Warwickshire
Monday to Thursday 08:30 to 17:00 and Friday 08:30 to 16:00 - 36.5 hours per week
Permanent
Our global manufacturing client based in Southam, Warwickshire are currently recruiting for a permanent Purchasing / Procurement Administrator to join their growing team.
The Role
Reporting to the Purchasing Manager, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments.
Benefits
- Salary up to £27,000
- 36.5 hours per week
- Private Medical Insurance (After successful completion of a 6‑month probationary period)
- Annual Bonus (Company performance based)
- 31 Days Holiday (Includes all Bank Holidays)
- Company sick pay scheme
- Auto‑enrolment Pension
Duties and Responsibilities
- Raise purchase orders for both stock and non‑stock items
- Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products
- Maintain accurate purchase price and supplier details on the system
- Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies
- Resolve stock queries with suppliers and our clients stores department
- Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule
- Create supplier accounts on the Sage system, making sure all relevant detail is added
- Create part numbers and amend the part descriptions on Sage
- Ensure stock items are updated with the correct buying price
- Produce and action stock adjustments
- Update bill of materials (BOMs) from update from production
- Process internal works instructions
- Raise returns to suppliers
- Chase purchase returns and maintain purchase returns spreadsheet
- Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items
Skills & Experience Required
- Previous experience working within an administration role
- Excellent customer service skills
- Strong attention to detail skills
- Excellent communication and people skills
- Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
- Adaptable, flexible and capable of managing changing priorities and tasks
- Conscientious and diligent
- Self‑motivated and capable of using initiative
Purchasing Administrator employer: Major Recruitment - Perm Manager
Contact Detail:
Major Recruitment - Perm Manager Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and values so you can show how you fit into their team. We want you to shine!
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience and how it relates to the Purchasing Administrator role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchasing Administrator role. Highlight any relevant experience in administration, customer service, and procurement. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Be sure to mention your attention to detail and any experience with systems like Sage, as these are key for us.
Show Off Your Skills: In your application, don’t forget to showcase your computer literacy and communication skills. We love candidates who can adapt and manage changing priorities, so give us examples of how you've done this in the past!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to review your application quickly. Don’t miss out on this opportunity!
How to prepare for a job interview at Major Recruitment - Perm Manager
✨Know Your Stuff
Before the interview, make sure you understand the role of a Purchasing Administrator inside out. Familiarise yourself with key terms like purchase orders, supplier negotiations, and stock management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Prepare examples from your past experience that highlight your attention to detail, customer service skills, and ability to manage changing priorities. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewer to see how you can add value to their team.
✨Ask Smart Questions
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and specific challenges the Purchasing team faces. This not only shows your interest but also helps you determine if the company is the right fit for you.
✨Dress the Part
Even if the company has a casual dress code, it's always better to err on the side of professionalism for an interview. Aim for smart-casual attire that reflects your respect for the opportunity. First impressions matter, and looking polished can set a positive tone for the conversation.