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- Tasks: Manage daily operations and ensure smooth running of the premises.
- Company: Join Major Recruitment, a leader in facilities management.
- Benefits: Competitive pay at £12/hour with flexible shift options.
- Why this job: Great opportunity to develop admin skills while ensuring safety and efficiency.
- Qualifications: Strong admin skills, attention to detail, and basic maintenance knowledge required.
- Other info: Security clearance needed for successful candidates.
The predicted salary is between 24000 - 30000 £ per year.
Major Recruitment are recruiting for a Facilities Administrator in Guildford Location: Guildford GU1 Working hours: Shift hours 11AM-7PM and 7AM-3PM Pay rate: £12 Security Clearance will be undertaken for the successful candidate The primary responsibility of this role is to carry out a range of daily mandatory and routine duties and functions that facilitate the smooth running of the premises, providing support for a safe and efficient operation whilst ensuring all client requirements are adhered to and met monthly. Undertake duties relating to the building and surrounding grounds operations, in line with key Company Service Level Agreements (SLA's) and Key Performance Indicators (KPI's) ensuring minimal disruption to the client's daily activities Responsibilities and key tasks: Administrative functions: Maintain all aspects of the site computerised management CAFM system to ensure 100% compliance in meeting with the Statutory SFG20 and KPI's. Communication with suppliers via email and telephone utilising supporting programs such as Microsoft Office; Word, Excel, PowerPoint & Outlook. Running diary entries, creating, and updating data on Excel spreadsheets and participating in Teams meetings. As the first point of call, control the site security and visitor/contractor visitations access. Responsible for the image and visual standard of the site taking ownership of any issue or concerns requiring attention Liaise with site management to ensure issues are communicated, priorities and actions are understood, and updates are provided. Liaise with key stakeholders to programme support tasks efficiently and effectively to minimise downtime on pre-planned (PPM's) and reactive maintenance. Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM's and reactive works. Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards Ensure the premises Health and Safety and COSHH compliance aspects are upheld. Undertake Statuary Inspections and general monitoring of all services, including but not limited to, the management of CCTV, weekly fire & lift alarm tests, security intruder alarm systems, Mechanical & Electrical systems, Fire & Water detection units, legionella and recording of water temperatures.Knowledge skills & experience Strong administrative skills, attention to detail, filing and record keeping Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset Good understanding of Health and Safety, COSHH requirements within a building environment Good customer relationship skills Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties INDLS
Site Administrator employer: Major Recruitment Oldbury
Contact Detail:
Major Recruitment Oldbury Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator
✨Tip Number 1
Familiarize yourself with the specific software and systems mentioned in the job description, especially the CAFM system. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in facilities management or administrative roles. Be ready to discuss how you've successfully managed similar responsibilities, particularly in maintaining compliance with health and safety standards.
✨Tip Number 3
Prepare examples of how you've effectively communicated with suppliers and stakeholders in past roles. Strong communication skills are crucial for this position, so showcasing your ability to manage relationships will be beneficial.
✨Tip Number 4
Since the role involves a shift pattern, be prepared to discuss your flexibility and willingness to work during those hours. Showing that you're adaptable and ready to meet the demands of the job can make a positive impression.
We think you need these skills to ace Site Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Site Administrator position. Understand the key responsibilities and required skills, such as administrative functions, communication competencies, and knowledge of health and safety regulations.
Tailor Your CV: Customize your CV to highlight relevant experience and skills that align with the job requirements. Emphasize your strong administrative skills, attention to detail, and any experience with Microsoft Office programs.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and how your background makes you a suitable candidate. Mention specific examples of your experience in facilities administration or related fields.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Major Recruitment Oldbury
✨Showcase Your Administrative Skills
Highlight your strong administrative skills during the interview. Be prepared to discuss your experience with maintaining records, managing schedules, and using computer systems like Microsoft Office. Provide specific examples of how you've ensured compliance with regulations in previous roles.
✨Demonstrate Communication Competency
Since communication is key in this role, practice articulating your thoughts clearly. Prepare to discuss how you have effectively communicated with suppliers, team members, and stakeholders in past positions. Mention any experience you have with email correspondence and participating in meetings.
✨Understand Health and Safety Regulations
Familiarize yourself with health and safety standards relevant to facilities management. Be ready to discuss your understanding of COSHH requirements and how you have implemented safety measures in previous roles. This will show that you take safety seriously and are prepared for the responsibilities of the position.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about situations where you had to manage maintenance issues or ensure compliance with service level agreements. Prepare to explain your thought process and the actions you took to resolve these challenges.
