Facilities Assistant

Major Recruitment are currently recruiting for a Facilities Assistant for one of our well-established clients based in Bristol. The primary responsibility of this Facilities Assistant role is to carry out a range of daily mandatory and routine duties and functions that facilitate the smooth running of the premises, providing support for a safe and efficient operation whilst ensuring all client, requirements are adhered to and met monthly. Hours of Work: Monday to Friday 07:00 – 15:00 Temp to Perm Rate of Pay: £12.52ph Main Duties: * Administrative functions: Maintain all aspects of the site computerised management CAFM system to ensure 100% compliance in meeting with the Statutory SFG20 and KPI’s. * Communication with suppliers via email and telephone utilising supporting programmes such as Microsoft Office; Word, Excel, PowerPoint & Outlook. Running diary entries, creating, and updating data on Excel spreadsheets and participating in Teams meetings. * Opening, logging, acquiring authorisation and updating of all tasks with the required supporting documentation, tracking through to completion, closing of jobs and signing off to history on the above system. * As the first point of call, control the site security and visitor/contractor visitations access. * Responsible for the image and visual standard of the site taking ownership of any issue or concerns requiring attention * Conduct daily self-assessment site walk-about checks and log/action findings * Ensure the safety and management protocol associated with visitors and contractors. * Liaise with site management to ensure issues are communicated, priorities and actions are understood, and updates are provided. * Liaise with key stakeholders to programme support tasks efficiently and effectively to minimise downtime on pre-planned (PPM’s) and reactive maintenance. * Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM’s and reactive works. * Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards * Responsible for first line implementation of reactive events. For example, Fire Alarm activation, power outages and emergency maintenance callouts. * Ensure the premises Health and Safety and COSHH compliance aspects are upheld. * React and execute any general repairs and maintenance duties when required or requested. * Porterage and logistical support services as required – stationery/ stores ordering, mail distribution, furniture re-organisation, packaging, and storage of materials * Undertake Statuary Inspections and general monitoring of all services, including but not limited to, the management of CCTV, weekly fire & lift alarm tests, security intruder alarm systems, Mechanical & Electrical systems, Fire & Water detection units, legionella and recording of water temperatures. * Act as part of site Emergency Team i.e., Fire Marshall and First Aid as required for emergency control activities * Report all incidents, occupational illnesses, and emergencies in relevant books/ documentation * General maintenance to both building and grounds including but not limited to sweeping, cleaning, waste management, stocking of tea stations and toilet facilities, monitor & maintain stationery levels and winter gritting * Undertake and/or facilitate the site infrastructure maintenance and repairs. * In addition to the tasks mentioned above, other activities and responsibilities may be individually defined * Undertake mandatory training courses Candidate Requirements: * Strong administrative skills, attention to detail, filing and record keeping * Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook * Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset * Good understanding of Health and Safety, COSHH requirements within a building environment * Good customer relationship skills * Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties * Presentable, approachable with a professional demeanour * The ability to work under own initiative and escalate matters resourcefully, yet have a team synergy mindset * Good communication and written skills * Customer focused * Self-motivated and resourceful INDLS