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- Tasks: Support daily operations, manage site security, and ensure compliance with health and safety standards.
- Company: Join a well-established client in Bristol, known for their commitment to excellence.
- Benefits: Enjoy a temp-to-perm position with a competitive pay rate of £12.52ph.
- Why this job: Gain hands-on experience in facilities management while contributing to a safe and efficient workplace.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and a good understanding of health and safety regulations required.
- Other info: Work Monday to Friday, 07:00 - 15:00, with opportunities for personal growth and development.
Major Recruitment are currently recruiting for a Facilities Assistant for one of our well-established clients based in Bristol. The primary responsibility of this Facilities Assistant role is to carry out a range of daily mandatory and routine duties and functions that facilitate the smooth running of the premises, providing support for a safe and efficient operation whilst ensuring all client, requirements are adhered to and met monthly. Hours of Work: Monday to Friday 07:00 – 15:00 Temp to Perm Rate of Pay: £12.52ph Main Duties: * Administrative functions: Maintain all aspects of the site computerised management CAFM system to ensure 100% compliance in meeting with the Statutory SFG20 and KPI’s. * Communication with suppliers via email and telephone utilising supporting programmes such as Microsoft Office; Word, Excel, PowerPoint & Outlook. Running diary entries, creating, and updating data on Excel spreadsheets and participating in Teams meetings. * Opening, logging, acquiring authorisation and updating of all tasks with the required supporting documentation, tracking through to completion, closing of jobs and signing off to history on the above system. * As the first point of call, control the site security and visitor/contractor visitations access. * Responsible for the image and visual standard of the site taking ownership of any issue or concerns requiring attention * Conduct daily self-assessment site walk-about checks and log/action findings * Ensure the safety and management protocol associated with visitors and contractors. * Liaise with site management to ensure issues are communicated, priorities and actions are understood, and updates are provided. * Liaise with key stakeholders to programme support tasks efficiently and effectively to minimise downtime on pre-planned (PPM’s) and reactive maintenance. * Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM’s and reactive works. * Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards * Responsible for first line implementation of reactive events. For example, Fire Alarm activation, power outages and emergency maintenance callouts. * Ensure the premises Health and Safety and COSHH compliance aspects are upheld. * React and execute any general repairs and maintenance duties when required or requested. * Porterage and logistical support services as required – stationery/ stores ordering, mail distribution, furniture re-organisation, packaging, and storage of materials * Undertake Statuary Inspections and general monitoring of all services, including but not limited to, the management of CCTV, weekly fire & lift alarm tests, security intruder alarm systems, Mechanical & Electrical systems, Fire & Water detection units, legionella and recording of water temperatures. * Act as part of site Emergency Team i.e., Fire Marshall and First Aid as required for emergency control activities * Report all incidents, occupational illnesses, and emergencies in relevant books/ documentation * General maintenance to both building and grounds including but not limited to sweeping, cleaning, waste management, stocking of tea stations and toilet facilities, monitor & maintain stationery levels and winter gritting * Undertake and/or facilitate the site infrastructure maintenance and repairs. * In addition to the tasks mentioned above, other activities and responsibilities may be individually defined * Undertake mandatory training courses Candidate Requirements: * Strong administrative skills, attention to detail, filing and record keeping * Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook * Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset * Good understanding of Health and Safety, COSHH requirements within a building environment * Good customer relationship skills * Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties * Presentable, approachable with a professional demeanour * The ability to work under own initiative and escalate matters resourcefully, yet have a team synergy mindset * Good communication and written skills * Customer focused * Self-motivated and resourceful INDLS
Facilities Assistant employer: Major Recruitment Oldbury
Contact Detail:
Major Recruitment Oldbury Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarize yourself with the specific software and systems mentioned in the job description, especially the CAFM system. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in facilities management or similar roles. Be ready to discuss specific examples of how you've handled maintenance tasks or managed safety protocols in past positions.
✨Tip Number 3
Prepare to showcase your communication skills. Since this role involves liaising with various stakeholders, think of instances where you've effectively communicated issues or solutions in a team setting.
✨Tip Number 4
Research the company culture and values of the client in Bristol. Understanding their approach to facilities management and safety can help you align your answers with what they are looking for during the interview.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your strong administrative skills and experience with Microsoft Office. Emphasize any relevant experience in facilities management or maintenance tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and customer relationship skills. Mention specific examples of how you've successfully managed similar responsibilities in the past.
Highlight Relevant Experience: In your application, clearly outline your experience with health and safety protocols, as well as any previous roles where you had to manage multiple tasks efficiently. This will demonstrate your capability to handle the responsibilities of the Facilities Assistant role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this position.
How to prepare for a job interview at Major Recruitment Oldbury
✨Showcase Your Administrative Skills
Since strong administrative skills are crucial for this role, be prepared to discuss your experience with managing tasks, maintaining records, and using computer systems like Microsoft Office. Highlight specific examples where you ensured compliance or improved efficiency.
✨Demonstrate Communication Competency
Effective communication is key in this position. Be ready to share instances where you successfully communicated with suppliers or team members, whether through email, phone, or in meetings. Emphasize your ability to work collaboratively and maintain good customer relationships.
✨Understand Health and Safety Protocols
Familiarize yourself with health and safety regulations relevant to facilities management. During the interview, express your understanding of COSHH requirements and how you have applied safety protocols in previous roles to ensure a safe working environment.
✨Exhibit a Professional Demeanor
As the first point of contact for site security and visitor access, it's important to present yourself professionally. Dress appropriately for the interview and convey a friendly yet professional attitude. This will demonstrate your suitability for maintaining the site's image and standards.
