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- Tasks: Support daily operations, manage site security, and ensure health and safety compliance.
- Company: Join a well-established client in Bristol focused on efficient facility management.
- Benefits: Enjoy a temp-to-perm position with a competitive pay rate of £12.52 per hour.
- Why this job: Gain hands-on experience in facilities management while working in a dynamic team environment.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and a good understanding of health and safety.
- Other info: Monday to Friday hours, with opportunities for training and development.
Major Recruitment are currently recruiting for a Facilities Assistant for one of our well-established clients based in Bristol.
The primary responsibility of this Facilities Assistant role is to carry out a range of daily mandatory and routine duties and functions that facilitate the smooth running of the premises, providing support for a safe and efficient operation whilst ensuring all client, requirements are adhered to and met monthly.
Hours of Work: Monday to Friday 07:00 – 15:00 Temp to Perm
Rate of Pay: 12.52ph
Main Duties:
Administrative functions: Maintain all aspects of the site computerised management CAFM system to ensure 100% compliance in meeting with the Statutory SFG20 and KPI’s.
Communication with suppliers via email and telephone utilising supporting programmes such as Microsoft Office; Word, Excel, PowerPoint & Outlook. Running diary entries, creating, and updating data on Excel spreadsheets and participating in Teams meetings.
Opening, logging, acquiring authorisation and updating of all tasks with the required supporting documentation, tracking through to completion, closing of jobs and signing off to history on the above system.
As the first point of call, control the site security and visitor/contractor visitations access.
Responsible for the image and visual standard of the site taking ownership of any issue or concerns requiring attention
Conduct daily self-assessment site walk-about checks and log/action findings
Ensure the safety and management protocol associated with visitors and contractors.
Liaise with site management to ensure issues are communicated, priorities and actions are understood, and updates are provided.
Liaise with key stakeholders to programme support tasks efficiently and effectively to minimise downtime on pre-planned (PPM’s) and reactive maintenance.
Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM’s and reactive works.
Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards
Responsible for first line implementation of reactive events. For example, Fire Alarm activation, power outages and emergency maintenance callouts.
Ensure the premises Health and Safety and COSHH compliance aspects are upheld.
React and execute any general repairs and maintenance duties when required or requested.
Porterage and logistical support services as required – stationery/ stores ordering, mail distribution, furniture re-organisation, packaging, and storage of materials
Undertake Statuary Inspections and general monitoring of all services, including but not limited to, the management of CCTV, weekly fire & lift alarm tests, security intruder alarm systems, Mechanical & Electrical systems, Fire & Water detection units, legionella and recording of water temperatures.
Act as part of site Emergency Team i.e., Fire Marshall and First Aid as required for emergency control activities
Report all incidents, occupational illnesses, and emergencies in relevant books/ documentation
General maintenance to both building and grounds including but not limited to sweeping, cleaning, waste management, stocking of tea stations and toilet facilities, monitor & maintain stationery levels and winter gritting
Undertake and/or facilitate the site infrastructure maintenance and repairs.
In addition to the tasks mentioned above, other activities and responsibilities may be individually defined
Undertake mandatory training courses
Candidate Requirements:
Strong administrative skills, attention to detail, filing and record keeping
Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook
Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset
Good understanding of Health and Safety, COSHH requirements within a building environment
Good customer relationship skills
Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties
Presentable, approachable with a professional demeanour
The ability to work under own initiative and escalate matters resourcefully, yet have a team synergy mindset
Good communication and written skills
Customer focused
Self-motivated and resourceful
INDLS
Facilities Assistant employer: Major Recruitment Oldbury
Contact Detail:
Major Recruitment Oldbury Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarize yourself with the specific software and systems mentioned in the job description, especially the CAFM system. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in facilities management or similar roles. Be ready to discuss specific examples of how you've handled maintenance tasks, safety protocols, or administrative duties in past positions.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you would effectively liaise with suppliers, contractors, and site management. Think of scenarios where clear communication was key to resolving issues.
✨Tip Number 4
Demonstrate your understanding of health and safety regulations relevant to the role. Be prepared to talk about how you would ensure compliance with COSHH and other safety standards in a facilities environment.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative skills and experience, particularly in facilities management or similar roles. Emphasize your proficiency with Microsoft Office and any experience you have with CAFM systems.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your attention to detail, communication skills, and ability to work both independently and as part of a team.
Showcase Relevant Experience: In your application, provide examples of past experiences where you successfully managed tasks related to health and safety, maintenance, or customer service. This will demonstrate your capability to handle the responsibilities of the Facilities Assistant role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this position.
How to prepare for a job interview at Major Recruitment Oldbury
✨Showcase Your Administrative Skills
Since the role requires strong administrative skills, be prepared to discuss your experience with managing tasks, maintaining records, and using computer systems like Microsoft Office. Highlight specific examples where you ensured compliance or improved efficiency.
✨Demonstrate Communication Competency
Effective communication is key in this position. Be ready to share instances where you successfully communicated with suppliers or team members, whether through email, phone, or in meetings. This will show that you can handle the communication demands of the job.
✨Emphasize Health and Safety Knowledge
Understanding health and safety regulations is crucial for a Facilities Assistant. Prepare to discuss your knowledge of COSHH requirements and any relevant training you've completed. This will demonstrate your commitment to maintaining a safe working environment.
✨Exhibit a Customer-Focused Attitude
The role involves interacting with various stakeholders, so it's important to convey a customer-focused mindset. Share examples of how you've provided excellent service in previous roles and how you prioritize client needs while ensuring smooth operations.
