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For Companies At a Glance
- Tasks: Provide essential clerical support and manage documentation for the Port Health Service.
- Company: Join a dynamic team within the Environment Department in Stanford-le-Hope.
- Benefits: Enjoy a competitive salary with a rolling contract and flexible shifts.
- Why this job: Kickstart your career in a vital role that supports EU cargo operations.
- Qualifications: Strong IT skills and attention to detail are essential; previous experience is a plus.
- Other info: Great opportunity for growth in a supportive environment with varied working hours.
The predicted salary is between 30000 - 42000 £ per year.
Major Recruitment are recruiting for an Admin Support Assistant.
Location: Stanford-le-Hope, Essex SS17
Salary: 15.91 PAYE
Contract: Rolling contract (No fixed end date)
The Role
We are seeking a detail-oriented Support Assistant to join the Environment Department within the Port Health Service. This is an entry-level administrative post critical to the flow of EU cargo, providing essential clerical support to Official Veterinarians and Port Health Officers. You will be the first point of contact for the office, handling a high volume of technical information regarding health certificates and documentation standards.
Key Responsibilities
- Documentation: Carry out documentary checks on imported food consignments and process cleared Health Entry Documents (CHED).
- Data Management: Input and maintain records in internal and external systems such as PHILIS, IPAFFS, CNS, or DESTIN8.
- Communication: Answer incoming calls and respond to queries regarding the status of imported cargo and charging procedures.
- Logistics: Arrange daily lab sample collections, liaise with couriers, and manage incoming/outgoing post.
- Office Support: Maintain filing systems, update equipment inventories, and assist with general housekeeping of food sample storage.
Working Pattern & Logistics
- Initial Training: 9:00 AM - 4:30 PM (Office-based) for the first 4-6 weeks.
- Post-Training Shifts: You will move into a rotation covering shifts between 6:00 AM and 10:00 PM.
- Remote/Night Work: Includes remote night shifts (10:00 PM - 6:00 AM) approximately 5 days a month.
- Transport: A full UK Driving Licence and access to a car are mandatory. There are no public transport links to the site.
Requirements
- Skills: Excellent IT skills (MS Office) and a high level of literacy and numeracy.
- Aptitude: You must be a quick learner capable of absorbing large volumes of technical information.
- Experience: While entry-level, previous experience in a clerical/administrative role or a Port Health environment is highly beneficial.
- Attention to Detail: This is critical. Candidates will be required to pass a "spot the difference" style competency test during the interview.
Admin Support Assistant in Essex employer: Major Recruitment Oldbury
Contact Detail:
Major Recruitment Oldbury Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Support Assistant in Essex
✨Tip Number 1
Get to know the company! Research Major Recruitment and the Port Health Service. Understanding their values and mission can help you tailor your approach during interviews and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to admin support roles. Think about how your skills match the job description, especially around documentation and data management.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They might share insights about the role or even refer you internally, which can give you a leg up in the hiring process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we often have exclusive opportunities listed there that you won’t find anywhere else.
We think you need these skills to ace Admin Support Assistant in Essex
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that match the Admin Support Assistant role. We want to see how your background fits with the responsibilities like documentation checks and data management.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this position and how you can contribute to the Port Health Service. Keep it concise but engaging, and don’t forget to mention your attention to detail!
Show Off Your IT Skills: Since excellent IT skills are a must, make sure to mention your proficiency in MS Office and any other relevant software. We love seeing candidates who can hit the ground running with tech!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Major Recruitment Oldbury
✨Know Your Stuff
Familiarise yourself with the key responsibilities of the Admin Support Assistant role. Brush up on your knowledge of health certificates and documentation standards, as you'll likely be asked about these during the interview.
✨Show Off Your IT Skills
Since excellent IT skills are a must, be prepared to discuss your experience with MS Office and any other relevant software. Maybe even bring examples of how you've used these tools in past roles or projects.
✨Practice Makes Perfect
Given that attention to detail is critical, practice the 'spot the difference' style competency test beforehand. This will help you feel more confident and ready to tackle it during the interview.
✨Be Ready for Questions
Expect questions about your ability to handle high volumes of technical information and your approach to data management. Think of specific examples from your past experiences that demonstrate your skills in these areas.