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- Tasks: Support senior leadership with travel, meetings, and administrative tasks in a dynamic environment.
- Company: Join a fast-paced, globally distributed team focused on seamless operations.
- Benefits: Enjoy the flexibility of a fully remote role with immediate start.
- Why this job: Be part of a vibrant culture while making a real impact across time zones.
- Qualifications: 4–5 years as an Executive Assistant with experience in SAP Concur and Google tools.
- Other info: Ideal for proactive individuals who thrive in a busy, global setting.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for a proactive and highly organised Executive Assistant to join a fast-paced, globally distributed team. You’ll play a crucial role in supporting senior leadership and ensuring operations run smoothly across various time zones. This is a fully remote contract role with an immediate start.
Key Responsibilities
- Coordinate executive and employee travel with our travel agent and internal travel manager
- Book hotel rooms for small team meetings and events
- Arrange dinner reservations and small gatherings (10–15 attendees)
- Schedule and coordinate team meetings across multiple time zones
- Take clear and concise notes during team meetings
- Assist with presentation preparation and formatting (slide clean-up)
- Manage calendars and book meetings for two busy executives
- Submit expense reports using SAP Concur
Requirements
- 4–5 years of experience as an Executive Assistant, supporting senior-level executives
- Proven experience using SAP Concur for travel bookings and expense submissions
- Confident using Google Docs and Google Calendar
- Excellent communication, organisational, and time management skills
- Experience supporting global teams and flexibility to work with a US-based SVP
To apply, please send your CV to: jamie.moment@majorplayers.co.uk
Executive Administrative Assistant employer: Major Players | B Corp
Contact Detail:
Major Players | B Corp Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Familiarise yourself with SAP Concur before applying. Since this role requires proven experience with the platform, having a solid understanding of its functionalities will give you an edge during discussions.
✨Tip Number 2
Highlight your experience in managing calendars and scheduling across different time zones. Be prepared to discuss specific examples of how you've successfully coordinated meetings for senior executives in the past.
✨Tip Number 3
Showcase your organisational skills by preparing a brief outline of how you would manage travel arrangements and event coordination for the team. This proactive approach can impress during any informal conversations.
✨Tip Number 4
Connect with current or former Executive Assistants in similar roles on LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable when tailoring your approach.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly your support for senior-level executives. Emphasise your skills in managing calendars, scheduling meetings, and using tools like SAP Concur.
Showcase Relevant Experience: In your application, detail your 4–5 years of experience in similar roles. Include specific examples of how you've coordinated travel, managed expenses, and supported global teams to demonstrate your fit for the position.
Highlight Technical Skills: Clearly mention your proficiency in Google Docs and Google Calendar. If you have any certifications or additional training related to these tools, include them to strengthen your application.
Craft a Strong Cover Letter: Write a cover letter that reflects your proactive nature and organisational skills. Mention your ability to work across time zones and your experience with travel coordination, as these are key aspects of the role.
How to prepare for a job interview at Major Players | B Corp
✨Showcase Your Organisational Skills
As an Executive Administrative Assistant, your ability to stay organised is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
✨Familiarise Yourself with SAP Concur
Since experience with SAP Concur is a requirement, make sure you can confidently talk about your previous experiences using this tool. If possible, prepare to demonstrate your knowledge of travel bookings and expense submissions during the interview.
✨Highlight Your Communication Skills
Excellent communication is crucial for this role. Be ready to provide examples of how you've effectively communicated with senior executives and team members across different time zones, ensuring everyone stays informed and aligned.
✨Prepare for Time Zone Challenges
Given the global nature of the team, it's important to show that you understand the complexities of scheduling across time zones. Discuss any strategies you've used in the past to manage meetings and deadlines effectively when working with international teams.
