Assistant Company Secretary / Board Secretary
The Opportunity
A leading financial services organisation is seeking an Assistant Company Secretary / Board Secretary to join its Governance team. This role will play a key part in supporting the board and executive governance framework, ensuring the smooth coordination of meetings, board papers, actions, and governance processes.
This is an excellent opportunity for a highly organised governance professional looking to develop their career within a collaborative and fast-paced environment. Professional qualification support will be considered for the right candidate.
Key Responsibilities
- Coordinate and manage the end-to-end board and committee meeting cycle.
- Prepare, collate and distribute board and committee papers.
- Liaise with senior stakeholders across the business to gather and review meeting materials.
- Manage meeting logistics, schedules and governance calendars.
- Upload and administer board documentation through the organisation's board portal platform.
- Attend board, committee and executive meetings and produce accurate minutes.
- Maintain action logs and ensure timely follow-up on outstanding matters.
- Support the delivery of corporate governance and secretariat activities.
- Assist with governance reporting and record-keeping requirements.
- Work closely with senior governance and company secretarial colleagues to ensure best practice governance standards are maintained.
Skills & Experience
- Previous experience in a Company Secretariat, Corporate Governance, Board Support or Board Secretary position.
- Strong minute-taking experience, ideally at board or committee level.
- Excellent organisational skills with the ability to manage multiple deadlines simultaneously.
- Experience coordinating board packs and meeting documentation.
- Strong stakeholder management skills and confidence working with senior executives.
- High attention to detail and strong written communication skills.
- Ability to work independently and manage priorities in a fast-paced environment.
- Experience using board portal software such as Diligent would be advantageous.
Preferred Qualifications
- Part-qualified or qualified governance professional (CGI/ICSA or equivalent), or an interest in pursuing a professional governance qualification.
- Experience within financial services, banking, asset management or a regulated environment is desirable
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Assistant Company Secretary / Board Secretary employer: Major, Lindsey & Africa
Major, Lindsey & Africa is an exceptional employer that fosters a dynamic work culture in Belfast, where employees are empowered to engage with complex transactions and navigate evolving regulatory landscapes. With a strong emphasis on professional development, the company offers ample opportunities for growth and collaboration within its global teams, making it an ideal place for experienced legal professionals seeking meaningful and rewarding careers.
Contact Details:
Major, Lindsey & Africa Recruitment Team
