People and Culture Coordinator in Witney

Estelle Manor is a rural retreat set on an 85-acre estate in Oxfordshire. The manor has four restaurants, an extraordinary 3,000 sq metre Roman-inspired spa – Eynsham Baths – 108 bedrooms and a gym with class studios and padel courts. Plus, there’s a kids’ club for the little ones and a workspace.

We are looking for a People & Culture Coordinator to join our team. The on-target earning potential for this role is £32,150 per annum based on a 40-hour contract – comprising a base salary of £29,150, plus a qualified estimate of £3,000 in gratuities and service charge.

Responsibilities

• Provide efficient frontline support across a wide range of HR activities.
• Keep our people systems running smoothly.
• Help deliver meaningful colleague experiences.
• Play an important role in maintaining compliance and operational excellence across the People & Culture team.
• Act as the first point of contact for colleague queries and deliver high-quality administrative assistance.
• Prepare HR documentation, coordinate colleague experience activities, and manage benefits communication.
• Lead the smooth running of onboarding and offboarding, including system setup, orientation logistics, compliance checks, leaver documentation, and accurate HRIS updates.
• Maintain our digital people systems – overseeing Ask Joy, managing HRIS records, supporting reporting cycles, updating eLearning and appraisal platforms, and ensuring data accuracy and GDPR compliance.
• Ensure regulatory requirements are met, from DBS and safeguarding checks to Right to Work monitoring and safer-recruitment processes.
• Contribute to continuous improvement by streamlining processes and supporting wider P&C projects.
• Embodiment of Estelle Manor’s values, maintaining high standards of professionalism, collaborating effectively with all departments, and taking a proactive, solutions-focused approach.

Qualifications

• Strong organisational skills, attention to detail and the ability to manage multiple tasks at pace.
• Proven experience in an administration role in a fast-paced organisation with a HR administrative background preferable.
• A proactive, people-first mindset with excellent communication skills.
• Confidence handling confidential information with professionalism.
• Experience in HR administration or a transferable administrative background.
• Comfort using HRIS systems, workflows and digital communication tools.
• A collaborative approach with a desire to contribute to an outstanding colleague experience.

Benefits

• Exclusive staff rates, biannual socials, and Birthday Wheel surprises.
• Stocked colleague spaces and daily Smart Fridges.
• Engagement in forums shaping The Estelle Way and utilisation of provided uniforms and onsite seamstress support.
• Biannual company socials plus smaller social and sports groups.
• Colleague spaces stocked with food, drinks, and locally sourced coffee.
• Seasonal, daily stocked Smart Fridges with freshly prepared meals while on shift.
• Pension, health cash plan and life assurance schemes.
• 28 days holiday, increasing with length of service.
• Opportunity to make a meaningful impact on our people strategy and culture.
• A collaborative and supportive P&C team.
• Professional development opportunities – including training support and CIPD pathways.

About gratuities & service charge

Gratuities (tips) are paid on a pro‑ratio basis regardless of role. In 2026, full‑time employees can expect to receive approximately £3,000 in addition to base salary.