EVENTS - Events Coordinator

Who are we?

Maison Estelle is a private members club set in a Grade I-listed Georgian townhouse on Grafton Street, Mayfair. A hosted home, bringing people together that have plenty to say and nothing to prove. A new school club (no rules), with old school values of personalised service and discretion.

Whats in it for you?

At Estelle, we prioritise your well-being and growth, offering a range of perks to enrich your experience. Enjoy exclusive staff rates and biannual socials. Nurture your well-being with stocked colleague spaces and staff food. Engage in forums shaping The Estelle Way. Join us as a (ROLE) for a fulfilling journey where you are valued, supported, and celebrated.

Here at Estelle, we want to create a unified culture and sense of belonging across both Estelle Manor and Maison Estelle. We have a range of perks and benefits at your fingertips:

• Biannual company socials plus smaller social and sports groups.
• Exclusive staff rates and F&B discounts across Ennismore brand.
• Birthday day off
• Goes without saying, but we will feed you during your shift.
• Added protection of our pension, health cash plan and life assurance schemes.
• 30 days holiday, inclusive of bank holidays, which increases with length of service.
• Recommend-a-friend bonus scheme.

WHAT YOU WILL DO

The key responsibilities for this role will include but are not limited to:

• Prepare and manage running orders, ensuring all event information is communicated to relevant operational teams in a timely manner.
• Maintain and update event calendars with accurate details.
• Work with the Marketing & Communications team to meet newsletter deadlines and other event design briefs.
• Upload event details and imagery to CRM systems (Peoplevine) and member portals.
• Ensure smooth execution and a first-class member experience by being onsite during events.
• Assist with "hero" events such as the Summer Party and the Christmas Fair.
• Book external activations like florists and bands and manage supplier invoices.
• Oversee guest lists using CRM guest list software (Zkipster).
• Contribute to brand partnership presentations to enhance member events.
• Support the private events team with organisation of events for members and brands

WHO WE ARE LOOKING FOR IN OUR ROLE

• Passion for art, fashion, and cultural events.
• Strong administrative skills and attention to detail.
• Some experience in event planning or cultural programming.
• Highly organised with the ability to manage multiple tasks in a fast-paced environment.
• A pro-active go-getter who takes ownership of their responsibilities.
• A collaborative team player who thrives on delivering exceptional results.
• Flexible to travel between sites and work onsite during events.

Join our team and bring your creativity and organisational flair to the heart of Maison Estelle.

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