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- Tasks: Keep projects on track by managing documentation and communication with teams.
- Company: Join a key player in the UK Defence sector with a focus on infrastructure.
- Benefits: Up to £26,000 salary, 25 days leave, pension scheme, and life assurance.
- Why this job: Be part of a team that delivers essential services and makes a real difference.
- Qualifications: NVQ Level 2 in Administration or relevant experience; strong data management skills.
- Other info: Dynamic office environment with opportunities for professional growth.
The predicted salary is between 20800 - 26000 £ per year.
Project Coordinator – Larkhill Contract: Full Time, Permanent Location: Office Based, Larkhill Working Hours: Monday to Friday (8:00AM to 5:00PM) Salary: Up to £26,000 dependent on experience About the Role Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence sector? If so, this could be the perfect opportunity for you. We’re looking for a Project Coordinator to join our team in Larkhill and help us ensure projects are delivered efficiently, compliantly, and to the highest standard. What you’ll be doing Supporting the Billable Works process by managing documentation and ensuring accurate and timely submission of commercial records in line with client policies. Maintaining internal systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams. Checking supplier and client payment records, resolving anomalies, and ensuring financial compliance. Preparing and maintaining performance reports using Excel, MAXIMO, and other tools. Communicating with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Assisting with audits, assurance checks, corrective actions, and supporting system testing and IT developments. Helping identify smarter, more efficient ways of working.What we’re looking for NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. Strong data management and administrative skills, with high attention to accuracy and detail. Ability to prioritise tasks under pressure and meet tight deadlines. Strong communication skills with the confidence to challenge non-compliant paperwork. Team-oriented mindset with the ability to work collaboratively. Good IT skills, particularly in Word, Excel, and SharePoint. Experience with MAXIMO or working in a commercial/project environment would be an advantage (but not essential).What we offer Up to 6% contributory pension scheme 25 days annual leave plus bank holidays Volunteer leave One paid professional subscription Life Assurance Policy
Project Administrator employer: Mainstay Recruitment Solutions Ltd
Contact Detail:
Mainstay Recruitment Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Larkhill or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing what they do and how you can contribute will help you stand out. Plus, it shows you're genuinely interested in the role!
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to convey information clearly. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and any relevant experience that shows you can keep projects running smoothly. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we’re looking for. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail: Since this role requires high attention to detail, make sure your application is free from typos and errors. Double-check everything before hitting send. We appreciate candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Mainstay Recruitment Solutions Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of a Project Administrator inside out. Familiarise yourself with key terms like MAXIMO and SharePoint, and be ready to discuss how your skills align with the job description. This shows you're not just interested but also prepared.
✨Showcase Your Organisation Skills
As a Project Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed documentation or resolved issues under pressure. This will demonstrate your ability to keep projects running smoothly, which is exactly what they’re looking for.
✨Communicate Clearly
Strong communication skills are essential for this role. During the interview, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've effectively communicated with teams or clients in the past, especially when resolving discrepancies or challenges.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the types of projects you'll be working on. This not only shows your interest in the role but also helps you gauge if the company culture aligns with your values.
