Administrator in Kent

An exciting opportunity has arisen for a proactive and safety-focused Permit Control Coordinator to join a team supporting the delivery of facilities management, maintenance and project activities across the Defence Science and Technology Laboratory (Dstl) Estate in Salisbury. This is a critical role within a secure, highly regulated environment, acting as the central point of coordination for contractor management and the permit-to-work process. You will ensure that all contractors, suppliers and project teams have met the required standards and completed all necessary checks before work commences on site.

Working closely with Project Managers, Health & Safety professionals, site teams and external contractors, you will coordinate the end-to-end permit process, ensuring that all documentation, certifications, training records and approvals are in place and fully compliant with statutory and site-specific requirements.

• Coordinate and administer the permit-to-work process across the estate.
• Review contractor submissions and verify compliance with site procedures, statutory requirements and safety standards.
• Ensure all required documentation, approvals and certifications are in place before permits are authorised.
• Act as the primary point of contact for contractor access requests and permit-related enquiries.
• Maintain accurate records of permits, contractor documentation and approvals.
• Oversee contractor sign-in and sign-out procedures and manage work control documentation.
• Monitor permit administration activities and escalate any safety concerns or non-compliance issues.
• Support the safe and efficient delivery of maintenance, compliance and capital projects across the estate.
• Assist with scheduling activities, responding to stakeholder enquiries and producing reports to support operational performance and compliance reporting.
• Promote a culture of safety, governance and continuous improvement across all activities.

You will be highly organised, detail-oriented and comfortable operating within a fast-paced environment where safety, compliance and attention to detail are essential. You will have excellent administration and coordination skills, with the ability to manage multiple priorities while maintaining accuracy and ensuring procedures are followed consistently.

You will also have:

• Strong communication skills.
• The confidence to challenge non-compliance and escalate concerns where appropriate.
• A proactive and solution-focused approach.
• Experience managing documentation, records and administrative processes.
• Good IT skills and experience using administrative systems and databases.
• Experience within facilities management, construction, engineering, defence or other highly regulated environments would be advantageous.

Due to the nature of the role, applicants must be UK Nationals and be able to obtain and maintain Security Clearance (SC).

• Salary of £27,000 per annum
• 25 days annual leave plus bank holidays
• Life assurance (1x annual salary)
• 6% matched pension contribution
• Opportunities for training, development and career progression
• The chance to work within a secure and technically advanced defence environment supporting nationally important activities