At a Glance
- Tasks: Coordinate the permit-to-work process and ensure compliance for contractors on site.
- Company: Join a leading defence science and technology laboratory in Salisbury.
- Benefits: Enjoy a competitive salary, 25 days leave, life assurance, and a matched pension.
- Other info: Great opportunities for training, development, and career progression await you.
- Why this job: Make a real impact in a secure environment while promoting safety and compliance.
- Qualifications: Strong admin skills, attention to detail, and experience in regulated environments preferred.
The predicted salary is between 27000 - 27000 £ per year.
An exciting opportunity has arisen for a proactive and safety-focused Permit Control Coordinator to join a team supporting the delivery of facilities management, maintenance and project activities across the Defence Science and Technology Laboratory (Dstl) Estate in Salisbury. This is a critical role within a secure, highly regulated environment, acting as the central point of coordination for contractor management and the permit-to-work process.
You will ensure that all contractors, suppliers and project teams have met the required standards and completed all necessary checks before work commences on site. Working closely with Project Managers, Health & Safety professionals, site teams and external contractors, you will coordinate the end-to-end permit process, ensuring that all documentation, certifications, training records and approvals are in place and fully compliant with statutory and site-specific requirements.
Key Responsibilities- Coordinate and administer the permit-to-work process across the estate.
- Review contractor submissions and verify compliance with site procedures, statutory requirements and safety standards.
- Ensure all required documentation, approvals and certifications are in place before permits are authorised.
- Act as the primary point of contact for contractor access requests and permit-related enquiries.
- Maintain accurate records of permits, contractor documentation and approvals.
- Oversee contractor sign-in and sign-out procedures and manage work control documentation.
- Monitor permit administration activities and escalate any safety concerns or non-compliance issues.
- Support the safe and efficient delivery of maintenance, compliance and capital projects across the estate.
- Assist with scheduling activities, responding to stakeholder enquiries and producing reports to support operational performance and compliance reporting.
- Promote a culture of safety, governance and continuous improvement across all activities.
You will be highly organised, detail-oriented and comfortable operating within a fast-paced environment where safety, compliance and attention to detail are essential. You will have excellent administration and coordination skills, with the ability to manage multiple priorities while maintaining accuracy and ensuring procedures are followed consistently.
You will also have:
- Strong communication skills.
- The confidence to challenge non-compliance and escalate concerns where appropriate.
- A proactive and solution-focused approach.
- Experience managing documentation, records and administrative processes.
- Good IT skills and experience using administrative systems and databases.
- Experience within facilities management, construction, engineering, defence or other highly regulated environments would be advantageous.
Due to the nature of the role, applicants must be UK Nationals and be able to obtain and maintain Security Clearance (SC).
What We Offer- Salary of £27,000 per annum
- 25 days annual leave plus bank holidays
- Life assurance (1x annual salary)
- 6% matched pension contribution
- Opportunities for training, development and career progression
- The chance to work within a secure and technically advanced defence environment supporting nationally important activities
Administrator in Allington employer: Mainstay Industrial
Join a dynamic and expanding building services contractor as an HVAC Maintenance Engineer, where you will enjoy a supportive work culture that prioritises employee development and progression. With opportunities for structured training and the chance to work across diverse commercial sites nationwide, this role offers not only stability but also the excitement of hands-on problem-solving in a vital industry. Experience a rewarding career with competitive salary packages and the satisfaction of ensuring systems remain safe and operational.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Allington
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Mainstay Industrial, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Administrator at Mainstay Industrial.
We think you need these skills to ace Administrator in Allington
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Mainstay Industrial
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
