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- Tasks: Coordinate facilities contracts and manage helpdesk operations daily.
- Company: Join a thriving Facilities Management business in Leeds with a supportive team.
- Benefits: Competitive salary, structured hours, and a collaborative work environment.
- Why this job: Gain hands-on experience in facilities management while making a real impact.
- Qualifications: No specific qualifications required; just a passion for organization and teamwork.
- Other info: Opportunity to grow within a well-established company.
The predicted salary is between 26500 - 28000 £ per year.
Role: Facilities Contract Coordinator Salary: £26,500 – £28,000 (DOE) Hours: 08:00 – 17:00 (1 hour lunch break) Location: Leeds Mainstay Recruitment are currently recruiting for aFacilities Contract Coordinator for our client based in Leeds. This is a great opportunity to join a thriving Facilities Management business and become part of a well establish team. Duties of the role include: Helpdesk operator / Work Scheduler CAFM System; Receiving and prioritising incoming Reactive tasks in accordance with contract specific SLAs; Preparing, loading and disseminating PPM tasks; Distributing work efficiently to the correct engineering workforce; Monitoring the status of all jobs on a daily basis and reassigning priorities as required; Preparing and distributing reports to the required frequencies: daily, weekly, monthly; Monitoring the completion time of jobs and chasing; Liaising with engineers regarding job completions; Raising purchase orders; Liaising with sub-contractors; Chasing sub-contractor Service Reports and actuals; In putting job status updates, comments, reports and completion information Ensuring the Client / Customers is kept informed in accordance with agreed / contractual requirements, Taking telephone calls and distributing; G…
Facilities Administrator employer: Mainstay Industrial Careers
Contact Detail:
Mainstay Industrial Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarize yourself with CAFM systems, as this role heavily relies on them. If you have experience with any specific software, be ready to discuss how you've used it to manage tasks and improve efficiency.
✨Tip Number 2
Highlight your organizational skills during the interview. Being able to prioritize tasks and manage multiple responsibilities is crucial for a Facilities Contract Coordinator.
✨Tip Number 3
Prepare examples of how you've effectively communicated with teams and clients in previous roles. This will demonstrate your ability to keep everyone informed and maintain strong relationships.
✨Tip Number 4
Research the company’s values and recent projects. Showing that you understand their business and culture can set you apart from other candidates and show your genuine interest in the role.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Facilities Administrator position. Highlight key responsibilities and required skills, as this will help you tailor your application.
Tailor Your CV: Customize your CV to reflect your experience in facilities management, helpdesk operations, and any relevant software systems like CAFM. Use specific examples that demonstrate your ability to manage tasks and communicate effectively.
Craft a Compelling Cover Letter: Write a cover letter that connects your background to the duties listed in the job description. Emphasize your organizational skills, ability to prioritize tasks, and experience with reporting and liaising with teams.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Mainstay Industrial Careers
✨Know the CAFM System
Familiarize yourself with Computer-Aided Facilities Management (CAFM) systems, as this role heavily relies on it. Be prepared to discuss your experience with similar systems and how you can effectively manage incoming tasks.
✨Demonstrate Prioritization Skills
Since you'll be receiving and prioritizing reactive tasks, think of examples from your past experiences where you successfully managed multiple priorities. Highlight your ability to assess urgency and importance in a fast-paced environment.
✨Communication is Key
This role involves liaising with engineers and sub-contractors, so showcase your communication skills. Prepare to discuss how you ensure that all parties are informed and how you handle any issues that arise during job completions.
✨Prepare for Reporting Questions
You'll need to prepare and distribute reports regularly. Be ready to talk about your experience with reporting tools and how you ensure accuracy and timeliness in your reports. Mention any specific metrics you have tracked in previous roles.
