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- Tasks: Manage and maintain unoccupied properties, ensuring they are secure and in good condition.
- Company: Established facilities management provider in the defence sector.
- Benefits: Full-time permanent role with competitive salary and travel opportunities.
- Why this job: Make a real difference by ensuring families have quality homes to move into.
- Qualifications: Experience in property management is a plus; strong organisational skills required.
- Other info: Dynamic role with daily travel across beautiful Dorset locations.
The predicted salary is between 30000 - 42000 £ per year.
An established facilities management provider delivering property and accommodation maintenance services within the defence sector is seeking a Void Maintenance Officer to support the management of unoccupied Service Family Accommodation (SFA) across Dorset. This role is responsible for protecting, maintaining and managing void residential properties to ensure they remain secure, compliant and in good condition during unoccupied periods. The position involves mobile working across multiple estates, regular property inspections, defect identification, reporting and coordination of remedial actions. The successful candidate will play a key role in ensuring properties are handed back in no worse condition than when void management commenced, supporting operational efficiency and maintaining housing standards for incoming families.
Key Responsibilities
- Manage all allocated void residential properties within the designated geographical area.
- Conduct initial takeover inspections and final handback inspections, producing detailed site survey reports.
- Capture comprehensive photographic records of internal and external property condition.
- Identify, record and report defects, deterioration or maintenance requirements.
- Produce rough scopes of work to support remedial planning and cost control.
- Identify opportunities to improve maintenance processes, driving efficiency and value for money.
- Undertake regular periodic inspections throughout the void period to ensure property condition is maintained.
- Conduct risk assessments and implement appropriate security measures to prevent unauthorised access.
- Monitor for vandalism, trespass or damage and escalate concerns immediately.
- Ensure properties remain secure, weatherproof and compliant with statutory and mandatory requirements.
- Manage heating and water systems appropriately to prevent freezing, damp or system degradation.
- Liaise with maintenance teams and contractors to coordinate reactive works where required.
- Submit weekly and monthly reports to the Delivery Manager detailing property status and issues.
- Provide relevant utility information to the Utilities team in a timely manner.
- Maintain accurate digital records using Microsoft Office, tablets and internal systems.
- Work collaboratively with internal operational teams, the Defence Infrastructure Organisation (DIO) and supply chain partners to support service delivery.
- Provide wider regional cover across estates during periods of annual leave or operational need.
Candidate Requirements
- Previous experience within housing, property management, estates maintenance or facilities management is desirable but not essential.
- Understanding of property inspections, defect identification and basic building maintenance principles.
- Comfortable working independently and undertaking lone working across multiple sites.
- Strong organisational skills with the ability to manage workload across a dispersed portfolio.
- Confident using Microsoft Office and digital reporting systems.
- Full clean UK driving licence is essential.
- Willingness to travel daily across Bovington, Blandford, Poole and surrounding estates.
Void Maintenance Officer employer: Mainstay Facilities
Contact Detail:
Mainstay Facilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Void Maintenance Officer
✨Tip Number 1
Get to know the company! Research their values and recent projects. When you walk into that interview, you want to show them you’re not just another candidate – you’re genuinely interested in what they do.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a mate or in front of the mirror. The more comfortable you are with your answers, the more confident you’ll feel when it’s showtime.
✨Tip Number 3
Dress the part! Make sure you look professional and appropriate for the role. First impressions matter, so put in the effort to look sharp and ready to tackle the job.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows you’re keen and keeps you on their radar. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Void Maintenance Officer role.
We think you need these skills to ace Void Maintenance Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Void Maintenance Officer role. Highlight any relevant property management or maintenance experience, and don’t forget to mention your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your understanding of property inspections and how you can contribute to maintaining housing standards.
Showcase Your Tech Skills: Since you'll be using Microsoft Office and digital reporting systems, make sure to mention your proficiency with these tools in your application. We want to see that you're comfortable with technology!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Mainstay Facilities
✨Know Your Properties
Before the interview, familiarise yourself with the types of properties you'll be managing. Understand the common issues that arise in void residential properties and think about how you would address them. This will show your potential employer that you're proactive and knowledgeable about the role.
✨Showcase Your Organisational Skills
Since this role involves managing multiple sites, be prepared to discuss how you prioritise tasks and manage your time effectively. Bring examples from past experiences where you've successfully handled a busy workload or coordinated various projects simultaneously.
✨Demonstrate Your Technical Know-How
Brush up on basic building maintenance principles and property inspections. Be ready to talk about any relevant experience you have, even if it's not directly in housing or facilities management. Highlight your understanding of defect identification and how you would approach maintenance processes.
✨Be Ready to Discuss Collaboration
This role requires working closely with various teams and contractors. Think of examples where you've successfully collaborated with others to achieve a goal. Emphasise your communication skills and how you can work well within a team to ensure properties are maintained to a high standard.