Administrator
West Moors £26,000
Permanent Opportunity We're working with a leading facilities management provider who are looking to appoint an Administrator to join their team in West Moors. This is a varied role supporting the Area Manager and wider Site Management team, helping to keep the day to day operation running smoothly across the Defence estate. You'll be dealing with a real mix of people and responsibilities, from supporting maintenance activity and Billable Works through to liaising with contractors, Supply Partners and customers. It's a role where being organised, proactive and comfortable juggling a few things at once will be key.
The Role
As Administrator, you'll provide day to day support to the Area Manager and Site Management team, helping to make sure everything is kept organised and moving in the right direction. A big part of the role will be supporting the Billable Works process, including maintaining trackers, liaising with Supply Partners and raising Purchase Orders.
You'll also help with the allocation and closure of PPM and reactive maintenance tasks, coordinate site access and passes, and keep information and records up to date across the relevant systems. There's plenty of variety to the role, with responsibilities including arranging meetings and appointments, preparing reports and agendas, keeping action logs and meeting minutes, maintaining Health & Safety documentation and helping to manage office supplies and PPE.
You'll also work closely with Service Delivery Managers, Built Estate Managers, Customer Service Advisors, contractors, Supply Partners and other stakeholders, so this is a great opportunity for someone who enjoys being at the centre of a busy operation.
Responsibilities
Provide day to day administrative support to the Area Manager and Site Management team Support the Billable Works process, including maintaining trackers and raising Purchase Orders Liaise with contractors, Supply Partners, customers and internal teams Support the allocation and closure of PPM and reactive maintenance tasks Coordinate site access, visitors and passes Keep records and systems accurately maintained Arrange meetings, appointments and site visits Prepare reports, agendas, action logs and meeting minutes Maintain Health & Safety documentation and filing systems Organise office supplies and PPE Provide wider administrative support across the Site Delivery Area when required What We're Looking For We're looking for someone who is organised, proactive and enjoys working in a busy environment where things can change throughout the day. You'll need to be comfortable managing multiple priorities, have good attention to detail and be confident communicating with a wide range of people. Ideally, you'll have: Previous administration experience Good working knowledge of Microsoft Office Experience using CAFM systems Strong organisational skills and attention to detail Good communication and customer service skills A full UK Driving Licence What's on Offer £26,000 per annum Permanent, full time position 37.5 hours per week, Monday to Friday Site based in West Moors Opportunity to work within a busy Defence facilities management environment
Administrator West Moors in London employer: Mainstay Facilities
Join a dynamic team as an Apprentice Multi Skilled Operative at our Defence facilities management operation, where you will enjoy a supportive work culture that values hands-on experience and practical skills. With access to training and nationally recognised qualifications, you will have ample opportunities for career growth while working across various Defence sites like Chicksands and RAF Henlow. Enjoy a comprehensive benefits package including a work van, pension scheme, and generous annual leave, all while contributing to the maintenance of vital Defence properties.
