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For Companies At a Glance
- Tasks: Keep projects on track by managing documentation and communication with teams.
- Company: Join a leading firm supporting the UK Defence sector.
- Benefits: Up to £26,000 salary, 25 days leave, pension scheme, and volunteer leave.
- Why this job: Be a key player in delivering essential services while developing your skills.
- Qualifications: NVQ Level 2 in Administration or relevant experience; strong data management skills.
- Other info: Dynamic team environment with opportunities for professional growth.
The predicted salary is between 20800 - 26000 £ per year.
Contract: Full Time, Permanent
Location: Office Based, Larkhill
Working Hours: Monday to Friday (8:00AM to 5:00PM)
Salary: Up to £26,000 dependent on experience
About the Role
Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence sector? If so, this could be the perfect opportunity for you.
We’re looking for a Project Coordinator to join our team in Larkhill and help us ensure projects are delivered efficiently, compliantly, and to the highest standard.
What you’ll be doing:
- Supporting the Billable Works process by managing documentation and ensuring accurate and timely submission of commercial records in line with client policies.
- Maintaining internal systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams.
- Checking supplier and client payment records, resolving anomalies, and ensuring financial compliance.
- Preparing and maintaining performance reports using Excel, MAXIMO, and other tools.
- Communicating with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward.
- Assisting with audits, assurance checks, corrective actions, and supporting system testing and IT developments.
- Helping identify smarter, more efficient ways of working.
What we’re looking for:
- NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience.
- Strong data management and administrative skills, with high attention to accuracy and detail.
- Ability to prioritise tasks under pressure and meet tight deadlines.
- Strong communication skills with the confidence to challenge non-compliant paperwork.
- Team-oriented mindset with the ability to work collaboratively.
- Good IT skills, particularly in Word, Excel, and SharePoint.
- Experience with MAXIMO or working in a commercial/project environment would be an advantage (but not essential).
What we offer:
- Up to 6% contributory pension scheme
- 25 days annual leave plus bank holidays
- Volunteer leave
- One paid professional subscription
- Life Assurance Policy
Project Administrator in Swindon employer: Mainstay Driving
Contact Detail:
Mainstay Driving Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Swindon
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can show how you fit in. Practice common interview questions and think of examples that highlight your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Project Administrator in Swindon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and any relevant experience in project coordination or administration. We want to see how you can keep things running smoothly!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Larkhill. Share specific examples of how you've managed projects or documentation in the past, and let your personality come through.
Show Off Your IT Skills: Since we’re looking for someone with good IT skills, make sure to mention your experience with Word, Excel, and SharePoint. If you’ve used MAXIMO before, definitely highlight that too! We love tech-savvy candidates.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Mainstay Driving
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, like managing documentation and maintaining internal systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail and ability to prioritise under pressure.
✨Brush Up on Your IT Skills
Since the role requires good IT skills, especially in Excel and SharePoint, be ready to discuss your proficiency with these tools. If possible, bring along examples of reports or documents you've created using these applications. This will showcase your technical abilities and readiness for the role.
✨Communicate Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've effectively communicated with teams or resolved issues in the past. This will demonstrate your collaborative mindset and ability to keep projects moving forward.
