Temporary Project Administrator

Temporary Project Administrator £16.52 – 19.26ph inclusive of holiday pay Hours: 8am – 5pm Fully office based, London – hybrid once fully up to speed An established consultancy is looking for an experienced Project Administrator to join a dynamic team supporting critical engineering and project delivery. This is a fast-paced role that plays a central part in resource planning, client reporting, and operational efficiency across multiple projects. Key Responsibilities: • Maintain and update resource planning tools (e.g. Staff Chart) • Track staff utilisation, flagging over/under-resourcing for recruitment or redeployment • Schedule and lead weekly resource review meetings • Present resource data and project updates to senior stakeholders • Record and action meeting outcomes; update planning tools accordingly • Support and supervise Project Administrators within the commercial team • Produce monthly client cost reports and liaise with Finance for billing and forecasts • Assist in preparing cost and staff utilisation reports • Provide project support: document formatting, meeting minutes, and BID preparation • Manage diary bookings, travel and accommodation for project staff • Organise and support meetings, events, and hospitality • Maintain CRM systems and internal platforms (e.g. SharePoint, EBS) • Assist with actions from Board and project meetings • Respond to client and internal queries with professionalism • Support filing systems, documentation control, and QA gateway management • Provide hands-on admin support to engineering teams working on internal platforms (e.g. Nucleus) • Ensure compliance with company quality management systems and administrative procedures • Coach and train new administrators on internal systems and processes Experience & Skills Required: • Minimum 2 years’ experience in a similar administrative or project support role • Proficient in Microsoft Office (especially Excel, Outlook, and Word) • Excellent organisational and time management skills • High attention to detail and accuracy in documentation and reporting • Strong interpersonal skills with the ability to communicate across all levels • Experience working in a fast-paced, multi-project environment • Confident managing competing priorities and working to deadlines • Familiarity with internal platforms such as SharePoint, CRM, or resource planning tools is an advantage A collaborative, solution-oriented mindset and commitment to quality #J-18808-Ljbffr