Temporary Project Administrator

Temporary Project Administrator
£16.52 – 19.26ph inclusive of holiday pay
Hours: 8am – 5pm
Fully office based, London – hybrid once fully up to speed
An established consultancy is looking for an experienced Project Administrator to join a dynamic team supporting critical engineering and project delivery. This is a fast-paced role that plays a central part in resource planning, client reporting, and operational efficiency across multiple projects.
Key Responsibilities:
• Maintain and update resource planning tools (e.g. Staff Chart)
• Track staff utilisation, flagging over/under-resourcing for recruitment or redeployment
• Schedule and lead weekly resource review meetings
• Present resource data and project updates to senior stakeholders
• Record and action meeting outcomes; update planning tools accordingly
• Support and supervise Project Administrators within the commercial team
• Produce monthly client cost reports and liaise with Finance for billing and forecasts
• Assist in preparing cost and staff utilisation reports
• Provide project support: document formatting, meeting minutes, and BID preparation
• Manage diary bookings, travel and accommodation for project staff
• Organise and support meetings, events, and hospitality
• Maintain CRM systems and internal platforms (e.g. SharePoint, EBS)
• Assist with actions from Board and project meetings
• Respond to client and internal queries with professionalism
• Support filing systems, documentation control, and QA gateway management
• Provide hands-on admin support to engineering teams working on internal platforms (e.g. Nucleus)
• Ensure compliance with company quality management systems and administrative procedures
• Coach and train new administrators on internal systems and processes

Experience & Skills Required:
• Minimum 2 years’ experience in a similar administrative or project support role
• Proficient in Microsoft Office (especially Excel, Outlook, and Word)
• Excellent organisational and time management skills
• High attention to detail and accuracy in documentation and reporting
• Strong interpersonal skills with the ability to communicate across all levels
• Experience working in a fast-paced, multi-project environment
• Confident managing competing priorities and working to deadlines
• Familiarity with internal platforms such as SharePoint, CRM, or resource planning tools is an advantage
A collaborative, solution-oriented mindset and commitment to quality

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