Cover Administrator at Oak Tree School in Winnersh

Location: Woodward Close, Winnersh, Wokingham, Berkshire, RG41 5LP

Contract Type: Permanent; Contract Term: Part‑Time; Hours Per Week: 35

Salary: £21,360.00 Annually (Actual) + £1,538.71 SEN Allowance

About This Role

Oak Tree School is seeking an organised and responsive Cover Administrator to manage the school’s daily cover requirements. The role is central to maintaining continuity of learning by ensuring that appropriate cover is arranged promptly when classroom‑based colleagues are absent.

You will coordinate the deployment of cover supervisors, teaching colleagues, internal supply colleagues and external supply teachers. You will also maintain accurate absence, cover and payroll information, support attendance monitoring, manage room bookings and provide wider administrative and human resources support. You must be able to start by 7.30am at the very latest.

Key Responsibilities

• Coordinate daily cover arrangements to ensure students continue to receive appropriate teaching, supervision and classroom support.
• Allocate cover supervisors, teaching colleagues, internal supply colleagues and external supply teachers according to operational requirements.
• Liaise with internal supply colleagues and external agencies to secure additional cover when required.
• Maintain accurate absence and cover information within EveryHR and other management information systems.
• Provide daily absence and cover updates to the senior leadership team.
• Supply payroll with accurate sickness absence information.
• Produce reports to support the consistent application of the colleague attendance policy.
• Monitor and record agency expenditure and work with relevant colleagues to limit costs wherever possible.
• Manage school room bookings and provide administrative and human resources support to the Operations Manager.
• Ensure safeguarding, confidentiality, health and safety and risk assessment requirements are followed.

The Ideal Candidate

You will be able to coordinate competing daily requirements accurately and respond effectively to changing circumstances. You will maintain confidential information appropriately, communicate professionally with colleagues and external agencies, and contribute to a collaborative and responsive administrative service. You will build positive working relationships with school and Trust leaders, colleagues, students, parents, carers and external partners. A strong commitment to safeguarding, equality and promoting the welfare of children and young people is essential.

Benefits

Staff wellbeing and professional development are central to how we work. Colleagues benefit from a wide range of opportunities and schemes, including:

• Pension Scheme – Generous employer contributions through the Teachers’ Pension Scheme or Local Government Pension Scheme
• Annual Leave – Generous entitlement, increasing with length of service
• ME Day – One additional day’s leave each year for a significant personal event
• Professional Development – Extensive CPD through the Maiden Erlegh Institute, annual Trust Conference and apprenticeship opportunities
• Hybrid Working – Flexible working arrangements for eligible roles
• Perkbox – Discounts, wellbeing resources and monthly perk points
• Wellbeing and Health – Free flu vaccinations and eye tests (where eligible)
• Employee Assistance Programme – 24/7 support and discount schemes
• Mental Health First Aid Support
• Recognition and Community – Celebrating achievements and milestones across #TeamMET
• Employee Referral Scheme

If you believe this is an environment where you can thrive, develop and make a meaningful contribution, please contact for an informal discussion. Maiden Erlegh Trust is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children. The successful candidate will be subject to an enhanced DBS check and satisfactory references.