Legal Secretary - Residential Conveyancing

Location: Staines

Contract Type: Permanent

Salary: £30,000

Our client is a well‑established legal practice known for providing straightforward, approachable advice to clients across the region. They are seeking an experienced Legal Secretary to join their conveyancing team. If you have solid experience in residential conveyancing and strong organisational skills, this permanent role offers the chance to develop your career within a practice that values clarity, efficiency and client relationships.

Position Overview

You’ll play a key role in supporting the conveyancing department, ensuring property transactions run smoothly and accurately. Working closely with solicitors, clients, estate agents and mortgage lenders, you’ll manage multiple cases simultaneously, handling everything from document preparation to Land Registry applications. Your attention to detail and ability to prioritise will directly contribute to successful transaction completions and positive client experiences.

Responsibilities

• Prepare legal correspondence and documents for residential property transactions including contracts, leases and completion statements
• Liaise with clients, estate agents, mortgage lenders and other parties throughout the conveyancing process
• Assist with title checks and searches, ensuring compliance with Land Registry requirements
• Handle telephone and email enquiries professionally, providing timely updates to clients
• Maintain accurate records and update the case management system consistently
• Open and close files, complete AML checks and conduct conflict checks
• Make appointments, arrange meetings and maintain diaries for fee earners
• Support accounts staff with completion setup, statement of accounts and bill generation
• Download title documents from Land Registry and prepare contract packs
• Submit Land Registry applications and manage requisitions promptly
• Prepare and process Stamp Duty Land Tax on completion
• Assist with pre‑exchange, pre‑completion, completion and post‑completion matters
• Prepare and dispatch post, emails and faxes with relevant enclosures

Requirements

• Proven experience as a Legal Secretary, ideally within residential conveyancing
• Excellent typing, audio and dictation skills
• Strong customer service abilities to build positive relationships with clients and stakeholders
• Exceptional organisational skills to manage multiple cases and meet deadlines
• Proficiency with Microsoft Windows and Word
• Experience using case management systems such as Leap (advantageous)
• Ability to prioritise work, function under pressure and remain calm and professional
• Strong calendar and file management skills
• Initiative and a positive, can‑do attitude
• Commitment to continued learning and professional development

Benefits

• Employer contribution pension scheme
• Death in service benefit
• 20 days annual leave (full time) plus bank holidays
• Birthday annual leave
• Professional development and continuing education opportunities
• On‑site parking

Alongside these benefits, you’ll work within a supportive, collaborative environment where clear communication and practical solutions are valued. The practice prioritises building long‑lasting relationships and showing loyalty to both clients and team members, creating a workplace where your contributions are recognised and your professional growth is encouraged.

How to Apply

If you’re looking to advance your career and have the skills and experience to succeed in this role, please send your application to us. Include your CV, a cover letter outlining your relevant experience in residential conveyancing and any additional supporting documents. Please ensure your commute to the office is no more than 30 minutes. We’ll review applications on a rolling basis and contact suitable candidates to discuss the opportunity further.