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For Companies At a Glance
- Tasks: Support the team with admin tasks and learn about property management.
- Company: Established estate agency in Central London with a focus on personal service.
- Benefits: Job security, career progression, mentoring, and a supportive team environment.
- Why this job: Kickstart your career in property management with real responsibilities and growth opportunities.
- Qualifications: Organisational skills, Microsoft Office knowledge, and a passion for lettings.
- Other info: Join a small team where your contributions are valued and recognised.
The predicted salary is between 24000 - 32000 £ per year.
Our client is a well-established, independent estate agency based in Central London, specialising in residential sales, lettings and property management. They are looking for an Administrator to join their small, dedicated team. This is an excellent opportunity to develop your career in property management, with a clear progression route into a lettings agent role as you build your expertise and take on increased responsibility.
Position Overview
This is a varied, front-facing administrative and operational role supporting the Directors and wider office team. You will provide comprehensive PA support whilst gradually developing your knowledge of lettings procedures, tenancy documentation and compliance requirements. Your work will directly contribute to the smooth running of the agency, ensuring clients receive professional, efficient service whilst you build a strong foundation for progression into lettings management.
Responsibilities
- Answer incoming calls, direct enquiries appropriately and take accurate messages
- Greet clients and visitors professionally, offering property information and assistance
- Manage the Directors' diaries, scheduling appointments and viewings
- Organise office filing systems, archiving and document management
- Type correspondence including letters, sales and lettings documentation
- Provide full administrative support to the Directors
- Monitor, order and maintain office supplies
- Process office invoices and manage office-related administration
- Arrange office equipment servicing, maintenance and contractor call-outs
- Update and maintain lettings and sales databases accurately
- Liaise with contractors and provide property access when required
- Log and follow up tenant maintenance issues and repairs
- Undertake occasional property viewings and provide access for tenants and purchasers
- Support sales and property management administration, filing and record keeping
- Conduct Anti-Money Laundering (AML) and Client Due Diligence checks in line with regulations
- Gain knowledge of lettings procedures and assist with progressing tenancies under supervision
- Gradually take on increased lettings responsibility as your skills develop
Requirements
- Intermediate working knowledge of Microsoft Office (Word, Excel, Outlook)
- Excellent organisational and time management skills
- Ability to work to tight deadlines and manage multiple tasks simultaneously
- Strong written and verbal communication skills
- Confident and professional telephone manner
- Problem-solving ability and proactive approach to work
- High standard of customer service and interpersonal skills
- Ability to work independently and as part of a small team
- Previous experience in an estate agency, lettings or property environment
- Genuine interest in developing a career in residential lettings
Benefits
- Permanent contract offering job security and stability
- Structured pathway to progress into a lettings agent role with increased responsibility
- Mentoring and guidance from experienced property management professionals
- Opportunity to develop expertise across residential sales, lettings and compliance
- Flexibility to support viewings and property access when required
- Alongside a competitive salary, you will join a value-driven, independent agency where your contributions are recognised and your professional development is supported.
- You will work within a small, experienced team that prioritises personal service and client success, offering genuine opportunity to build a rewarding career in property management.
How to Apply
If you are looking to advance your career in property management and have the skills and experience to succeed in this role, please send your application to us. Please include your CV, a cover letter outlining your relevant experience and interest in developing a career in lettings, and any supporting documents you feel strengthen your application. We review applications on a rolling basis, so we encourage you to apply as soon as possible.
Administrator employer: Magpie Recruitment
Contact Detail:
Magpie Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues in the property sector. You never know who might have a lead on that perfect Administrator role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute.
✨Tip Number 3
Practice your communication skills! As an Administrator, you'll need to be confident on the phone and in person. Role-play with a friend to nail that professional yet friendly vibe.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your relevant experience and express your genuine interest in property management. We want to see your personality come through, so don’t be afraid to let us know why you’re excited about this role.
Tailor Your CV: When applying, tailor your CV to match the job description. Focus on your administrative skills and any experience in lettings or property management. We love seeing how your background aligns with what we’re looking for, so make it easy for us!
Show Off Your Communication Skills: Strong written communication is key for this role. Ensure your application is free from typos and clearly structured. We appreciate clarity and professionalism, so take the time to proofread before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the quickest way for us to receive your application and ensures you’re considered promptly. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Magpie Recruitment
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of lettings procedures and property management. Familiarise yourself with common terminology and processes, as this will show your genuine interest in the role and help you answer questions confidently.
✨Showcase Your Organisational Skills
As an Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed your time and organised your workload. This will demonstrate your ability to handle the demands of the role effectively.
✨Practice Your Communication
Strong written and verbal communication skills are key for this position. Consider practising common interview questions with a friend or family member, focusing on clear and professional responses. This will help you feel more at ease during the actual interview.
✨Ask Insightful Questions
At the end of the interview, be ready to ask thoughtful questions about the company culture, team dynamics, and opportunities for progression. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
