At a Glance
- Tasks: Be the friendly face of our office, handling enquiries and managing social media.
- Company: Join a top-rated Estate Agency known for quality service in Bristol.
- Benefits: Enjoy a £25,000 salary, commission structure, and support for career growth.
- Other info: This role offers a chance to grow within an award-winning independent agency.
- Why this job: Perfect for those eager to thrive in a dynamic property industry with a supportive team.
- Qualifications: Previous admin experience is a must; lettings experience is a bonus!
The predicted salary is between 20000 - 30000 £ per year.
A very rare opportunity has arisen within a highly regarded independent property company for an experienced Lettings Administrator to join their established office in Summertown, Oxford. My client has an excellent reputation within the local property market and prides itself on it’s long standing team and the culture within the business. They are looking for an experienced administrator to support both their lettings and block management team.
Lettings Administrator – Benefits
- Salary of up to £35,000 depending on experience, pro rata
- Full and part-time hours considered
- Preference for four days per week, one of which could be a half day
- No weekend working
- There may be the option for some working from home
- 20 days’ annual leave plus statutory bank holidays, pro rata
- Christmas shutdown
- Birthday off
- Parking on site
Lettings Administrator – Duties:
- Processing tenant applications.
- Organising tenant referencing and credit checks.
- Dealing with maintenance enquiries and coordinating repairs.
- Monitoring rent collections and following up on outstanding payments.
- Ensuring service charge accounts and payments are kept up to date.
- Preparing and sending mailouts relating to AGMs and other tenant / landlord correspondence
- Providing administrative support to the lettings and block management team.
- Maintaining accurate records and updating the relevant property management systems.
- Liaising with tenants, landlords, leaseholders, contractors and colleagues.
- General day-to-day property administration duties in support of lettings
Lettings Administrator – Experience needed
- Previous experience within a similar Lettings Administrator, Property Administrator or Tenancy Coordinator role is essential.
- A few years of experience working within residential lettings or property management.
- Experience processing tenant applications, referencing and credit checks.
- Experience dealing with maintenance enquiries and rent collection administration.
- Knowledge of service charges or block management administration would be advantageous.
- Experience using CFP Winman or Blockman would be beneficial, although not essential.
- Strong organisational skills and excellent attention to detail.
- Confident communication skills and a professional telephone manner.
- The ability to manage a varied workload and work effectively as part of a team.
This is an excellent opportunity for an experienced Lettings Administrator to join a well-established independent property company offering flexibility, an excellent salary and no weekend working.
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Lettings Administrator employer: Magnus James
Magnus James is an exceptional employer that prioritises the growth and development of its employees, offering a competitive commission structure and a supportive work culture in the picturesque setting of Bradford-on-Avon. With a commitment to professional training and a company pension scheme, team members are empowered to build rewarding careers while fostering strong client relationships in a dynamic real estate environment.
StudySmarter Expert Advice🤫
We think this is how you could land Lettings Administrator
✨Tip Number 1
Familiarise yourself with the local property market in Bristol. Understanding the area, current rental trends, and key players will help you engage confidently during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the property industry. Attend local property events or join online forums to connect with others in the field. This can lead to valuable insights and potential referrals for the Lettings Administrator position.
✨Tip Number 3
Brush up on your social media skills, as managing the office's social media is part of the role. Familiarity with platforms like Instagram and Facebook can set you apart, showing that you're ready to contribute from day one.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Being able to provide specific examples will highlight your suitability for the fast-paced environment of a lettings office.
We think you need these skills to ace Lettings Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administration and any customer service roles. Emphasise skills that align with the duties of a Lettings Administrator, such as organisation and communication.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the property industry and your desire to grow within it. Mention specific reasons why you want to work for this particular estate agency and how you can contribute to their team.
Highlight Relevant Skills:In your application, focus on skills that are crucial for the role, such as handling enquiries, managing social media, and producing property details. Use examples from past experiences to demonstrate these skills.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Lettings Administrator.
How to prepare for a job interview at Magnus James
✨Know the Company
Before your interview, do some research on the estate agency. Understand their values, reputation, and what sets them apart in the Bristol market. This will help you tailor your answers and show genuine interest.
✨Showcase Your Organisational Skills
As a Lettings Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to handle the responsibilities of the role.
✨Prepare for Common Questions
Anticipate questions related to your experience in administration and customer service. Be ready to discuss how you've handled challenging situations or built relationships with clients in the past.
✨Engage with Enthusiasm
Let your passion for the property industry shine through during the interview. Show that you're keen to grow within the field and are excited about the opportunity to contribute to the team.
