At a Glance
- Tasks: Coordinate operations, manage schedules, and support project administration in a dynamic environment.
- Company: Join a fast-paced business with a supportive team culture.
- Benefits: Competitive salary, potential for permanent role, free parking, and flexible hours.
- Other info: Immediate start available with excellent career growth opportunities.
- Why this job: Make a real impact while developing your organisational and administrative skills.
- Qualifications: Experience in administration or operations, strong communication, and attention to detail.
The predicted salary is between 25000 - 29500 £ per year.
Operations & Administrative Coordinator
Salary
Locations
Dartford, Kent
The Opportunity
We're currently recruiting for an
Operations & Administrative Coordinator to join a growing and fast-paced business on a full-time temporary contract through to
September 2027 , with the potential for the role to become permanent for the right individual.
This is an excellent opportunity for an organised, detail-oriented administrator who enjoys coordinating multiple activities, supporting operational teams, and playing a key role in ensuring day-to-day business functions run smoothly.
You'll act as a central point of contact for engineers, project teams, and management, helping to deliver exceptional operational support across scheduling, project administration, helpdesk coordination, and office management.
- Working Hours
- 4 - 5 days per week
- Between Monday and Friday (Days Optional)
- Standard office hours -9am till 5pm (Hours flexible)
- Office-based position
Key Responsibilities
- Scheduling & Operations Coordination
- Plan and coordinate weekly engineer schedules.
- Communicate job allocations and schedule updates efficiently.
- Manage engineer diaries, appointments, and workload planning.
- Ensure operational resources are effectively scheduled to meet business requirements.
- Project Administration & Data Management
- Maintain and update project information within One Trace and associated systems.
- Monitor open projects to ensure records remain accurate and compliant.
- Set up new projects, upload drawings, and allocate work to engineers.
- Support fire compartmentation and fire door projects through accurate administration.
- Generate and manage fire safety labels as required.
- Office Administration & Helpdesk Support
- Provide comprehensive administrative support to managers and senior staff.
- Support helpdesk operations and assist with customer enquiries.
- Handle incoming calls and emails in a professional and timely manner.
- Coordinate appointments, meetings, and general office activities.
- Assist in maintaining efficient day-to-day business operations.
- Timesheet & Workforce Administration
- Collect weekly engineer timesheets.
- Review submissions for accuracy and completeness.
- Liaise with engineers to resolve any discrepancies or missing information.
- Ensure timesheets are processed within company deadlines.
- Maintain accurate records to support payroll and project reporting.
- Travel & Logistics Coordination
- Arrange travel and accommodation for employees as required.
- Book hotels, flights, ferries, and rail travel while ensuring cost-effective solutions.
- Expenses & Financial Administration
- Process and maintain procurement receipts against relevant project codes.
- Organise and monitor fuel receipts and related records.
- Manage and review road-user charges, including congestion charges, tunnel fees, and bridge tolls.
- Ensure all records are maintained accurately for processing and reporting purposes.
- General Business Support
- Maintain organised filing systems and digital documentation.
- Support multiple departments with administrative requirements.
- Assist with ad-hoc projects and operational tasks as required.
About You
We're keen to speak with candidates who are highly organised, proactive, and capable of managing competing priorities in a busy environment.
You’ll ideally have
- Previous experience within an administration, operations support, coordination, or scheduling role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- The ability to work independently and use initiative.
- A high level of accuracy and attention to detail.
- A professional and positive approach to work.
Essential IT Skills
- Strong Microsoft Office skills, including Outlook, Excel, and Word.
- Experience using scheduling, CRM, or project management systems (One Trace experience advantageous).
- Confidence maintaining databases and digital records.
- The ability to learn new software and systems quickly.
What’s on Offer?
- Salary of
£25,000 - £29,500 , depending on experience.
- Immediate start available.
- Contract running until
September 2027 .
- Potential for a permanent opportunity.
- Free on-site parking.
- A varied and rewarding role within a supportive team environment.
If you're an experienced administrator or coordinator looking for a role where you can make a real impact across operations and project delivery, we'd love to hear from you.
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Operations & Administrative Coordinator in Dartford employer: Magenta Recruitment Ltd
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