Tutorial Administrator (job share position) in Oxford

Magdalen College, whose formal name is ‘The College of St Mary Magdalen in the University of Oxford’, is seeking to appoint a Tutorial Administrator (job share position) at 0.40 FTE (15 hours per week). This is an exciting opportunity to be involved in the life of Magdalen. The successful candidate will provide support to the Senior Tutor and the Academic Administrator, and will be responsible for important aspects of teaching-related administration at the College, including the processing of tutorial reports produced by tutors, the preparation of tuition payment details for authorisation, managing the right-to-work checks on those students involved in teaching and in other work, and the attendance monitoring of students who hold a visa; and will contribute in other ways to the academic administration of the College.

The duties of a Tutorial Administrator at Magdalen include:

• Managing the right-to-work checks and paperwork involved in employing students.
• Administration of the online TMS program with respect to Magdalen’s undergraduate teaching.
• Administration related to out-of-college tuition.
• Implementation of teaching room booking requests onto the online booking system.
• Preparation of the termly tutorial feedback reports on individual tutors.
• Monitoring that involves contacting tutors for confirmation of students’ attendance.
• Termly notification to students of the availability of vacation study grants.
• Administration related to the assignment of College Advisers to graduate students.
• Receipt of Freshers’ paperwork in liaison with the Admissions Officer.
• Administration of the arrangements for various dinners throughout the academic year.
• Accurate record-keeping throughout the year, and other tasks as allocated to the Tutorial Administrator.

Selection Criteria

• Experience of one or more institutions of Higher Education.
• Excellent interpersonal skills, and an ability to work both independently and as part of a team.
• Excellent written and oral communication skills, and a high level of computer literacy.
• Excellent time-management skills and attention to detail.
• Excellent analytical skills and an ability to see complex tasks through to a conclusion without constant supervision.

Terms of Employment

The post is part-time, in-person, and the successful applicant will work 15 hours over Thursday and Friday each week, the normal working hours being 8.30 am to 5.00 pm, with unpaid breaks totalling one hour per day. A flexible approach to working hours is needed to allow for the requirements of the job.

Salary: The salary for this post will be on the scale £12,151 – £15,514 per annum (FTE £30,378 – £38,784), depending on skills and experience, plus £692 per annum (FTE £1,730, Oxford Location Allowance).

Holidays may not be taken during Term.

Probation and Notice Period: There is a six-month probationary period. During the probationary period, the appointment may be terminated by either side by giving one month’s notice; following successful completion of probation, the notice period is three months.

Benefits include free lunch while on duty, optional membership of contributory pension scheme, car parking (subject to availability), use of sports facilities, optional contributory Healthcare scheme, bus pass purchase scheme, and holiday entitlement of 30 working days, plus bank holidays pro rata.

The College provides for maternity leave on a basis that exceeds the statutory provisions.

Application Procedure and Deadline: An online application for the post should be completed via the 'Apply now' button by the deadline of midnight BST on Thursday 17 September 2026. Candidates are expected to use their letters of application to state clearly why they are interested in the post and how their qualifications and experience suit them for it.

Equality, Diversity, and Inclusivity: The College is committed to equal opportunity, and to being a place where everyone belongs and is supported to succeed. We welcome applications from individuals from all backgrounds, including those under-represented within higher education.