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- Tasks: Manage and organize historic estate records for two prestigious colleges.
- Company: Join Magdalen College and All Souls College, two of Oxford's most esteemed institutions.
- Benefits: Enjoy a competitive salary, benefits, and a supportive work environment.
- Why this job: Make a meaningful impact on college archives while working in a vibrant academic setting.
- Qualifications: Must have a good honours degree and a postgraduate qualification in Archives and Records Management.
- Other info: Applications from diverse backgrounds are encouraged; equal opportunities employer.
The predicted salary is between 29900 - 36800 £ per year.
MAGDALEN COLLEGE
Estates Archivist and Records Manager
Magdalen and All Souls College
Contract: full-time, permanent
Reference Number: LA25001
Applications are invited for the full-time permanent role of Estates Archivist and Records Manager. This role is a joint appointment between Magdalen College, Oxford, and All Souls College, Oxford, and is an exciting opportunity to contribute to the care, management, and organisation of two of the most important college archives in either Oxford or Cambridge. The post-holder will be based three days a week (Mon-Wed) at Magdalen, and two days a week (Thurs-Fri) at All Souls.
The post-holder will be expected to contribute to the day-to-day management of the Magdalen College Archives, reporting to the Archivist and Records Manager, the Librarian, and the Library & Archives Committee. Duties include, but are not limited to, Provide for the care, management, and organisation of the college’s historic, semi-current, and current estate records (deeds, leases, surrenders, plans, correspondence, etc). Handle internal and external enquiries relating to the college’s estates and other property holdings, as well as those received in relation to the wider archive collections. Act as a key point of liaison between the college archives and the Estates Bursary in relation to the records it creates in the course of its day-to-day activities. Act as a key point of liaison with the college solicitor(s) in relation to the college’s estate records, both current and historic.
Applicants should have a good honours degree and a postgraduate qualification in Archives and Records Management recognised by the Archives and Records Association, with at least one year’s sector experience working with a broad range of archive materials.
The salary for this post will be at Grade 6 of the University Salary Scale, £34,982 – £44,382 per annum inclusive of £1,500 Oxford University Weighting plus benefits.
Closing date: noon on 7 March 2025.
Interviews are expected to take place week commencing 24 March 2025 at Magdalen College.
The College particularly welcomes applications from Black, Asian, and Minority Ethnic Candidates.
Magdalen College is an equal opportunities employer.
Estates Archivist and Records Manager employer: Magdalen College
Contact Detail:
Magdalen College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Archivist and Records Manager
✨Tip Number 1
Familiarize yourself with the specific archives and records management practices at both Magdalen College and All Souls College. Understanding their unique collections and how they operate will give you an edge during interviews.
✨Tip Number 2
Network with current or former employees of the colleges, especially those in archival roles. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach.
✨Tip Number 3
Stay updated on the latest trends and technologies in archives and records management. Being knowledgeable about current best practices will demonstrate your commitment to the field and your readiness for the role.
✨Tip Number 4
Prepare thoughtful questions about the role and the colleges during your interview. This shows your genuine interest and helps you stand out as a candidate who is engaged and proactive.
We think you need these skills to ace Estates Archivist and Records Manager
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Estates Archivist and Records Manager position. Understand the key responsibilities and required qualifications, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your experience in archives and records management. Be specific about the types of archive materials you've worked with and any relevant projects or achievements.
Craft a Compelling Cover Letter: Write a personalized cover letter that addresses why you are interested in this role at Magdalen College and All Souls College. Mention how your skills align with their needs and express your enthusiasm for contributing to their archives.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of an archivist.
How to prepare for a job interview at Magdalen College
✨Know Your Archives
Familiarize yourself with the specific archives of Magdalen and All Souls Colleges. Understand their historical significance and the types of records they hold. This knowledge will help you demonstrate your genuine interest in the role and the institutions.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in managing archives and records. Provide specific examples of how you've handled similar materials or inquiries, showcasing your problem-solving skills and attention to detail.
✨Prepare for Technical Questions
Expect questions related to archival standards and practices. Brush up on your knowledge of relevant legislation, best practices in records management, and any software tools commonly used in the field. This will show your technical competence.
✨Demonstrate Communication Skills
As a key point of liaison, effective communication is crucial. Prepare to discuss how you would handle inquiries from both internal and external stakeholders. Highlight your ability to convey complex information clearly and concisely.
