Payroll, Pension and Treasury Manager (Part Time 22.5 hours) in Folkestone

This essential role is fundamental in supporting our payroll and pension functions of UK and Overseas staff. You will organise the Payroll, pension and treasury functions to ensure timely delivery of complete, accurate information to all users in order to minimise risk and maximise efficiency. In addition, you will need to ensure all staff understand their payroll and pension matters, and help with understanding their tax situations, ensuring that overseas staff are on the correct tax (NT) code. Making staff aware when they need to take independent financial advice. You will also need to manage all banking and Treasury functions, ensuring all payments are properly authorised and funds are invested in the best manner.

Brief summary of Terms and Conditions:

• Location: MAF UK, 1st Floor Castle House, Castle Hill Avenue, Folkestone, Kent, CT20 2TN
• Working hours: For external supporters the office is open from 09:00 to 17:00 including Friday when cover should be provided by the relevant teams.
• Salary: £48,500 FTE, Pro Rata for part time
• Terms: As a senior appointment at least 22.5 hours per week but in addition those required to achieve the agreed responsibilities, with up to an hour for lunch daily, unpaid. Hours should be agreed with line manager. Flexibility will be required for working additional hours and travel to meet business needs or for travel or meetings on weekends or evenings.
• Annual leave entitlement: 22 days per year (pro rata) plus the Christmas/New Year office closure and 8 paid public holidays per year.
• Non contributory pension scheme: 10% of salary.
• Probationary and notice period: 4 month probation period with a 2 month review. Notice period is 3 months.

Responsibilities

Payroll

• Primary responsibility for and management of preparation, processing and payment of monthly Payroll and month end procedures to deadline.
• Adherence to HMRC rules and requirements ensuring MAF is protected from avoidable fines thereby minimising compliance costs.
• Advising Overseas Staff on matters of Tax and NI.
• Maintenance of the Payroll software and database.
• Driving process improvements across the Payroll function.
• Primary contact for HMRC, Payroll Software Provider, UK and Overseas Staff.
• Additionally, providing guidance on Payroll related matters to Senior Management and Staff, providing reporting and analysis to HR and SLT as required, co-responsibility along with HR for advising monthly payroll changes, providing audit support specific to payroll and expenses.

Pension

• Primary responsibility for and management of preparing monthly submission and electronic transmission for payment of employer and employee pension contributions to Pension Scheme Provider for UK, Overseas and MAF International staff.
• Calculating, deducting, collating and validating personal pension contributions, and resolving any arising anomalies.
• Arranging meetings with all Staff and IFA.
• Primary contact for Independent Financial Adviser (IFA), Pension provider, Death in service benefit provider, UK and Overseas Staff, MAF International.

Banking

• Primary responsibility for and management of all banking related software. This includes NatWest Bankline, NW ClearSpend and Bacway IP.
• All domestic and foreign bank accounts.
• Ensuring account balances are maintained at agreed levels and movement of funds as required.
• Organisational banking requirements including daily monitoring of transactions and resolution of any arising queries and issues.
• Primary contact for all domestic and foreign banks (NatWest – including Relationship Manager, Corporate Service team, foreign exchange dealer, Bank of Ireland Euro account, WorldPay & Stripe (Credit Card processing) and BACS (Direct Credit and Direct Debit processing), Software Providers.

Treasury Management

• Primary responsibility for and management of ensuring that liquid funds are always available to fulfil planned expenditure.
• Ensuring that funds are held so as to attract the best rate of interest.
• To research the best options for investment and consult with the Finance Director.
• To ensure that all funds are invested in-line with charity policies.

General

• Working with the Finance Director to understand the budgeting and reporting practices.
• Maintaining a thorough understanding, and ensure the integrity of the financial reporting, Nominal Ledger and costing structures.
• Working with the Finance Director to ensure a clean and timely year end audit.
• Supporting Finance Director with special tasks common to all staff.
• Role modelling of organisational values and beliefs - to contribute to the shared spiritual life of the MAF UK team as a unique Christian charity.
• This will include encouragement of team members to attend, participate and lead in times of Biblical reflection and regular corporate prayer meetings.
• To participate and support team member to participate in matrix programme and project teams, contributing skills and expertise to required timescales from the appropriate programme leader.
• To keep line manager informed of all relevant and timely information.
• At all times comply with statutory requirements for handling personal and sensitive data in a confidential manner and ensure that good personal data handling practices are developed, reviewed and encouraged.
• To manage own priorities, workload and development.
• To abide at all times with the Safeguarding and Conduct Policies, and all other MAF UK policies provided on the Intranet.
• For staff expected to travel overseas outside of Europe as part of your job role - frequent travelers outside of Europe (i.e. more than 1 trip per year) will be required to attend a bi-annual medical at an approved provider e.g. Thrive.

Qualifications, Skills & Experience

Essential Qualifications, skills and experience

• Educated to degree or equivalent standard.
• Finance qualification.
• Proven experience in a management role including people and financial management.
• Proven experience of running a pension function.
• Ability to communicate clearly, assertively, and diplomatically at all levels in group and one to one settings.
• Ability to plan and work strategically.
• Ability to influence at all levels within a complex stakeholder organisation.
• Ability to supervise, motivate and envision team members.

Personal Qualities

• Committed and mature evangelical Christian, able to demonstrate understanding and acceptance of the Statement of Faith and willing to pro-actively take part in MAF events and meetings e.g. prayer meetings, away days etc.
• Able to describe these beliefs and values to others so as to represent MAF as a Christian mission organisation.
• Self-starter.
• Clear thinker and communicator.

Additional Desirable Qualities

• Management qualification or training.
• Experience of working in a Christian organisation or charity environment.