Payroll & Finance Manager in Folkestone

Overview

To organise the Payroll, pension and treasury functions to ensure timely delivery of complete, accurate information to all users in order to minimise risk and maximise efficiency. This will include:

• Managing the Finance Department, its staff and software systems.
• Managing all Payroll and Pension functions for UK and Overseas staff, ensuring full PAYE and NIC compliance, and processing MAFI pension contributions.
• Ensuring all staff understand their payroll and pension matters, and help with understanding their tax situations, ensuring that overseas staff are on the correct tax (NT) code. Making staff aware when they need to take independent financial advice.
• Managing all banking and Treasury functions, ensuring all payments are properly authorised and funds are invested in the best manner.
• Ensuring the appropriate delegation of tasks and responsibilities to the Finance & Administration Officer and overseeing their development and training.
• Maintaining a thorough understandingof, and ensuringthe integrity of the financial reporting,Nominal Ledgerand costingstructures, internalcontrolsand monthly processes

For full details including a job and person descriptions download 2026-07 Payroll and Finance Manager

Terms and Conditions:

• Location: This role is a hybrid role based at the MAF UK Offices in Folkestone, Kent
• Working Hours: At least 36 hours per week but in addition those required to achieve the agreed responsibilities, with 1 hour for lunch daily, unpaid. Hours should be agreed with line manager.Flexibility will be required for working additional hours and travel to meet business needs or for travel or meetings etc. on weekends.
• We welcome hybrid working in line with our flexible working policy, the needs of the business, the requirements of the role and your location. This will be discussed at interview.
• Annual Leave: Annual leave entitlement of 22 days per year and 8 paid public holidays per year.
• Pension Scheme: Non-contributory (10% of salary)
• 4-month probation period with a 2-month review
• Notice period is 3 months

Closing date: 6th September 2026

Responsibilities

Payroll

Primary responsibility for and management of:

• Preparation, processing and payment of monthly Payroll and month end procedures to deadline.
• Adherence to HMRC rules and requirements ensuring MAF is protected from avoidable fines thereby minimising compliance costs.
• Advising Overseas Staff on matters of Tax and NI.
• Maintenance of the Payroll software and database.
• Driving process improvements across the Payroll function.

Primary contact for:

• HMRC
• Payroll Software Provider
• UK and Overseas Staff

Additionally:

• Providing guidance on Payroll related matters to Senior Management and Staff
• Providing reporting and analysis to HR and SLT as required
• Co-responsibility along with HR for advising monthly payroll changes
• Providing audit support specific to payroll and expenses

Pension

Primary responsibility for and management of:

• Preparing monthly submission and electronic transmission for payment of employer and employee pension contributions to Pension Scheme Provider for UK, Overseas and MAF International staff.
• Calculating, deducting, collating and validating personal pension contributions, and resolving any arising anomalies.
• Arranging meetings with all Staff and IFA.

Primary contact for:

• Independent Financial Adviser (IFA)
• Pension provider
• Death in service benefit provider
• UK and Overseas Staff
• MAF International

Banking

Primary responsibility for and management of:

• All bank-payment related software. This includes NatWest Bankline, NW ClearSpend and Bacway IP.
• All domestic and foreign bank accounts.
• Ensuring account balances are maintained at agreed levels and movement of funds as required.
• Organisational banking requirements including daily monitoring of transactions and resolution of any arising queries and issues.

Primary contact for:

• All domestic and foreign banks (NatWest – including Relationship Manager, Corporate Service team, foreign exchange dealer, Bank of Ireland Euro account,
• WorldPay & Stripe (Credit Card processing) and BACS (Direct Credit and Direct Debit processing)
• Software Providers

Treasury Management

Primary responsibility for and management of:

• Ensuring that liquid funds are always available to fulfil planned expenditure.
• Ensuring that funds are held so as to attract the best rate of interest.
• To research the best options for investment and consult with the Finance Director.
• To ensure that all funds are invested in-line with charity policies.

General

• Working with the Finance Director to understand the budgeting and reporting practices.
• Maintaininga thorough understanding, and ensuringthe integrity of the financial reporting,Nominal Ledgerand costingstructures, internalcontrolsand monthly processes.
• Working with the Finance Director to ensure a clean and timely year end audit.
• Supporting Finance Director with special projects.

Qualifications, Skills & Experience

Essential Requiremetns

• Educated to degree or equivalent standard
• Finance qualification
• Payroll qualification (CIPP)
• Proven experience in a management role including people and financial management
• Proven experience in charity accounting and SORP requirements
• Proven experience of running a payroll function
• Proven experience of running a pension function
• Ability to communicate clearly, assertively, and diplomatically at all levels in group and one to one settings
• Ability to plan and work strategically
• Ability to influence at all levels within a complex stakeholder organisation
• Ability to supervise, motivate and envision team members
• Willingness and ability to work within organisational guidelines and corporate objectives
• Budget preparation and control
• Committed and mature evangelical Christian, able to demonstrate understanding and acceptance of the Statement of Faith and willing to proactively take part in MAF events and meetings e.g. prayer meetings, away days etc. Able to describe these beliefs and values to others so as to represent MAF as a Christian mission organisation
• Self-starter
• Clear thinker and communicator
• Emotional resourcefulness
• Flexibility towards others and circumstances
• Service orientation