At a Glance
- Tasks: Support Directors and ensure smooth office operations in a dynamic arts environment.
- Company: Join Maestro Arts, a bold international artist management company.
- Benefits: Competitive salary, creative atmosphere, and opportunities to grow in the arts sector.
- Other info: Ideal for those passionate about classical music and the arts.
- Why this job: Be at the heart of the performing arts and make a real impact.
- Qualifications: Experience as an Executive Assistant or Office Manager with strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Maestro Arts is seeking an experienced and highly organised Executive Assistant/ Office Manager to support our Directors and oversee the smooth running of our London office. This is a key role at the heart of a dynamic international artist management company.
The Role
Reporting to the Managing Director, you will support our Directors and play a central role in ensuring the efficient day-to-day running of the company. This is a varied and hands-on position combining executive support, office management, HR coordination and operational oversight.
Key Responsibilities
- Provide executive support to Directors, including diary and travel coordination
- Oversee the smooth day-to-day running of the office
- Manage suppliers, facilities, procurement and office resources
- Support HR administration and recruitment processes
- Coordinate IT systems, equipment and external providers
- Maintain company policies, documentation and internal systems
- Organise internal meetings, events and general office logistics
- Assist with financial administration, including expenses and office budgets
The Ideal Candidate
- Proven experience as an Executive Assistant and/or Office Manager
- Highly organized with excellent attention to detail
- Strong communication skills, both written and verbal
- Ability to manage multiple priorities and work proactively
- Discreet and confident handling confidential information
- A flexible, team-oriented approach with a positive attitude
- Strong IT confidence (Microsoft Office, collaboration tools; experience with databases is an advantage)
- A strong interest in the performing arts, particularly classical music, is highly desirable
Salary: commensurate with experience
Start date: Looking to start in August 2026
Executive Assistant/ Office Manager employer: Maestro Arts
Maestro Arts is an exceptional employer, offering a vibrant work culture that thrives on creativity and collaboration within the performing arts sector. Located in the heart of London, employees benefit from a dynamic environment that fosters professional growth and development, alongside opportunities to engage with world-class artists and innovative projects. With a commitment to supporting its staff through comprehensive training and a flexible approach to work, Maestro Arts stands out as a rewarding place for those passionate about the arts.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/ Office Manager
✨Tip Number 1
Network like a pro! Reach out to people in the arts industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Maestro Arts and understanding their vision. Show your passion for the performing arts and how your skills as an Executive Assistant can help them achieve their goals. Tailor your responses to highlight your organisational prowess!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in managing multiple priorities and your strong communication skills—these are key for the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Maestro Arts team. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant/ Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant/Office Manager role. Highlight your organisational skills, attention to detail, and any relevant experience in the performing arts sector.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for the arts and how your background makes you a perfect fit for Maestro Arts. Be sure to mention specific examples of your previous work that align with the job description.
Showcase Your Communication Skills:Since strong communication is key for this role, ensure your written application is clear, concise, and free of errors. This is your first opportunity to demonstrate your ability to communicate effectively, so make it count!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Maestro Arts
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant/Office Manager. Familiarise yourself with the key tasks mentioned in the job description, like diary management and HR coordination. This will help you demonstrate your knowledge and show how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting how your skills can contribute to the smooth running of their office.
✨Demonstrate Your Passion for the Arts
Maestro Arts is looking for someone with a strong interest in the performing arts, especially classical music. Be ready to discuss your passion for the arts and any relevant experiences. This will not only show your enthusiasm but also help you connect with the interviewers on a personal level.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and future projects. This shows that you're genuinely interested in the role and helps you assess if Maestro Arts is the right fit for you.
