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- Tasks: Support senior managers with diary management, travel coordination, and office administration.
- Company: Join a leading UK urban commercial real estate developer and operator.
- Benefits: Enjoy a dynamic office environment in Central London with opportunities for growth.
- Why this job: Be at the heart of operations, enhancing workplace experiences and collaborating across teams.
- Qualifications: Experience in business support or PA roles; strong Microsoft Office skills required.
- Other info: This is a full-time, office-based role with a focus on teamwork and organisation.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central London - 5 days office-based
Job Type: Full Time
Our client is a UK based owner, developer, and operator of urban commercial real estate. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers across the business. This is a varied role that combines high-level PA support with front-of-house and facilities responsibilities, requiring strong organisational skills, professionalism, and a hands-on approach. Working closely with multiple department heads, notably Asset Management, you’ll play a key role in ensuring the smooth running of day-to-day operations while helping deliver a high-quality workplace experience.
Key Responsibilities:
- Diary & Travel Coordination: Manage complex diaries, book travel, schedule meetings, and coordinate conference calls/video meetings. Provide full administrative support to a range of senior stakeholders.
- Meeting & Event Support: Organise internal and external meetings, agendas, and action tracking. Assist with office-based events and socials, including catering and setup.
- Correspondence & Documentation: Draft and format emails, reports, presentations, and correspondence. Ensure all documents are professionally prepared and filed.
- Office Administration: Handle incoming/outgoing post, manage couriers, keys, lockers, and general supplies. Process expenses and raise invoice paperwork as required. Monitor and replenish consumables and stationery stock.
- Facilities Support: Liaise with external contractors and suppliers (cleaning, plant maintenance, etc.). Oversee building access cards, lighting, cleanliness, and daily workplace standards. Coordinate with the on-site maintenance team to manage faults and repairs.
- Health & Safety: Conduct fire safety inductions, manage the fire logbook and alarm tests. Schedule fire extinguisher checks and maintain first aid kits/training compliance. Ensure all statutory compliance documentation is current and recorded.
- Project & Ad Hoc Support: Lead or assist on small projects and workplace initiatives as required.
- Internal Communication: Screen calls and messages, and act as a key point of contact across departments.
What We’re Looking For:
Essential:
- Proven experience in a business support, PA, or team assistant role.
- Strong Microsoft Office skills, particularly PowerPoint.
- Highly organised with excellent time management.
- Confident working across multiple teams with competing priorities.
Desirable:
- Experience within a property or real estate environment.
- Background in facilities, front-of-house, or office management roles.
Team PA employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team PA
✨Tip Number 1
Familiarise yourself with the real estate industry, especially urban commercial real estate. Understanding the terminology and current trends will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed complex schedules or coordinated events in previous roles. Be ready to discuss these experiences in detail.
✨Tip Number 3
Network with professionals in the property sector. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the company culture.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office, particularly PowerPoint, by preparing a sample presentation that showcases your skills. This can be a great talking point during your interview.
We think you need these skills to ace Team PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in business support or PA roles. Emphasise your organisational skills and any experience you have with diary management, travel coordination, and office administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully managed multiple priorities and supported senior stakeholders in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially PowerPoint. Include any experience you have in facilities management or working within a real estate environment, as this is desirable for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for a Team PA role.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As a Team PA, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex diaries or coordinated multiple tasks simultaneously in your previous roles.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires strong Microsoft Office skills, particularly in PowerPoint, consider bringing a portfolio of your work. This could include presentations you've created or reports you've formatted, showcasing your attention to detail and design skills.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle competing priorities and manage time effectively. Think of scenarios where you successfully juggled multiple responsibilities and be ready to explain your thought process and outcomes.
✨Research the Company Culture
Understanding the company’s values and culture is key. Familiarise yourself with their approach to workplace experience and be ready to discuss how you can contribute to maintaining a high-quality environment for all employees.
