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For Companies At a Glance
- Tasks: Support senior managers with diary management, travel coordination, and office events.
- Company: Join a leading UK urban commercial real estate developer and operator.
- Benefits: Enjoy a full-time role in Central London with a dynamic office environment.
- Why this job: Be part of a vibrant team, enhancing workplace experiences and developing your organisational skills.
- Qualifications: Experience as a PA or team assistant is essential; strong Microsoft Office skills required.
- Other info: This role offers a chance to work closely with multiple departments and lead small projects.
The predicted salary is between 28800 - 43200 £ per year.
Location: Central London - 5 days office-based
Job Type: Full Time
Our client is a UK based owner, developer, and operator of urban commercial real estate. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers across the business. This is a varied role that combines high-level PA support with front-of-house and facilities responsibilities, requiring strong organisational skills, professionalism, and a hands-on approach.
Working closely with multiple department heads, notably Asset Management, you’ll play a key role in ensuring the smooth running of day-to-day operations while helping deliver a high-quality workplace experience.
Key Responsibilities:
- Diary & Travel Coordination: Manage complex diaries, book travel, schedule meetings, and coordinate conference calls/video meetings. Provide full administrative support to a range of senior stakeholders.
- Meeting & Event Support: Organise internal and external meetings, agendas, and action tracking. Assist with office-based events and socials, including catering and setup.
- Correspondence & Documentation: Draft and format emails, reports, presentations, and correspondence. Ensure all documents are professionally prepared and filed.
- Office Administration: Handle incoming/outgoing post, manage couriers, keys, lockers, and general supplies. Process expenses and raise invoice paperwork as required. Monitor and replenish consumables and stationery stock.
- Facilities Support: Liaise with external contractors and suppliers (cleaning, plant maintenance, etc.). Oversee building access cards, lighting, cleanliness, and daily workplace standards. Coordinate with the on-site maintenance team to manage faults and repairs.
- Health & Safety: Conduct fire safety inductions, manage the fire logbook and alarm tests. Schedule fire extinguisher checks and maintain first aid kits/training compliance. Ensure all statutory compliance documentation is current and recorded.
- Project & Ad Hoc Support: Lead or assist on small projects and workplace initiatives as required.
- Internal Communication: Screen calls and messages, and act as a key point of contact across departments.
What We’re Looking For:
Essential: Proven experience in a business support, PA, or team assistant role. Strong Microsoft Office skills, particularly PowerPoint. Highly organised with excellent time management. Confident working across multiple teams with competing priorities.
Desirable: Experience within a property or real estate environment. Background in facilities, front-of-house, or office management roles.
Team PA employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team PA
✨Tip Number 1
Familiarise yourself with the real estate industry, especially urban commercial real estate. Understanding the terminology and current trends will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed complex schedules or coordinated events in previous roles. Be ready to discuss these experiences in detail.
✨Tip Number 3
Network with professionals in the property sector. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the company culture.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office, particularly PowerPoint. Consider creating a sample presentation that showcases your skills, as this could impress during the interview process.
We think you need these skills to ace Team PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in business support or PA roles. Emphasise your organisational skills and any experience you have with diary management, travel coordination, and office administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully managed multiple priorities and supported senior stakeholders in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially PowerPoint. If you have experience in facilities management or the property sector, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As a Team PA, your ability to manage complex diaries and coordinate travel is crucial. Be prepared to discuss specific examples from your past roles where you successfully handled multiple tasks simultaneously, demonstrating your organisational prowess.
✨Demonstrate Professionalism
This role requires a high level of professionalism, especially when dealing with senior stakeholders. During the interview, maintain a confident and respectful demeanour, and be ready to explain how you handle sensitive information and maintain confidentiality.
✨Familiarise Yourself with Microsoft Office
Strong skills in Microsoft Office, particularly PowerPoint, are essential for this position. Brush up on your software skills and be prepared to discuss how you've used these tools effectively in previous roles, perhaps by creating presentations or reports.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle competing priorities. Think of scenarios where you had to juggle multiple responsibilities or resolve conflicts, and be ready to share your thought process and outcomes.
