Company Secretary in Slough

Job Title: Company Secretary

Location: London

Job Type: Full-time (3 Days in the office)

A leading Retail Investment Trust is seeking an experienced Company Secretary to strengthen governance, support the Board and its Committees, and oversee statutory and regulatory compliance across a diverse group structure. This role offers significant exposure to Directors, senior stakeholders and external partners, and plays a key part in maintaining high corporate governance standards.

Key Responsibilities

Board & Committee Support

• Coordinate Board and Committee meetings, including agendas, papers, minutes, and follow-up actions.
• Maintain the Board’s Schedule of Matters Reserved and keep governance documentation up to date.
• Prepare quarterly Secretary’s Reports on governance and regulatory changes.
• Provide secretariat support to the Audit, Remuneration and Nomination Committees.

Corporate Governance & Director Support

• Maintain registers of Directors’ interests, shareholdings, time commitments and skills matrices.
• Arrange Director training and briefings on regulatory developments.
• Support Board succession planning and annual Board evaluation processes.

Annual Reporting & Disclosures

• Contribute to governance sections of the Annual Report, including Committee reports, Directors’ Report and s172 disclosures.
• Coordinate Companies House filings, signature collation and shareholder communications.
• Review and maintain required governance information on the company website.

Shareholder & AGM Administration

• Manage all preparations for the AGM, including Notice drafting, proxy processes, and minuting the meeting.
• Liaise with registrars, proxy advisers and shareholders on governance and voting matters.
• Support dividend processes, share issues and Scrip Dividend programmes.

Regulatory Compliance (MAR)

• Manage PDMR and insider lists, dealing approvals and close period notifications.
• Prepare and submit regulatory disclosures to the market and FCA.

Statutory & Entity Management

• Maintain statutory books for UK entities and ensure compliance with Companies Act requirements.
• Oversee confirmation statements, director changes and statutory filings.
• Support entity lifecycle events including incorporations, restructures and dissolutions.
• Update and manage the Group structure chart.

Joint Ventures & General Governance

• Attend and minute JV Board meetings and support statutory approvals.
• Oversee governance policies (e.g., anti-bribery, whistleblowing) and monitor regulatory developments.
• Handle KYC enquiries, LEI renewals, trademark renewals, and other governance administration.

Essential Qualifications & Experience

• ICSA/CGI qualification.
• Minimum 5 years’ experience in a company secretarial or governance role.
• Strong experience supporting Boards and Committees.
• Excellent organisational skills and stakeholder management ability.
• Solid understanding of company law, governance frameworks and MAR obligations.

Desirable

• Experience with entity management platforms.
• Background in investment management, real estate or related sectors.