Personal Assistant

Location: Central London – 5 days office-based

Job Type: Full Time

Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business.

This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with two experienced PAs, supporting a team of 18 Chartered Surveyors (across Industrial & Land and Office & Living transactions), in a professional yet relaxed and team-driven environment.

Key Responsibilities

Diary & Travel Coordination

• Manage complex diaries and coordinate meetings, conference calls, and travel arrangements.
• Provide full administrative support to senior stakeholders and equity partners.

Meeting & Event Support

• Cover the Office & Living Team PA role on Fridays.
• Format and circulate the fortnightly team meeting presentation.
• Organise internal and external meetings, agendas, catering, and socials.

Correspondence & Documentation

• Draft and format emails, reports, and presentations.
• Assist in researching living property transactions (e.g., Rightmove data).
• Maintain accurate filing systems and ensure documents are professionally presented.

Office Administration

• Manage meeting rooms, greet guests, and provide refreshments.
• Handle incoming and outgoing post, couriers, subscriptions, and office supplies.
• Process expenses and raise invoice paperwork as required.
• Take ownership of around five key office subscriptions.

Compliance Support

• Support the COO with Anti-Money Laundering (AML) administration and compliance documentation.
• Help maintain accurate records to meet regulatory requirements.

Facilities Support

• Liaise with contractors and suppliers to maintain a high standard office environment.
• Oversee building access, lighting, cleanliness, and day-to-day workplace standards.

Health & Safety

• Support fire safety and first aid compliance including inductions, logs, and maintenance checks.

Projects & Ad Hoc Support

• Lead or assist on small projects, workplace initiatives, and internal communications.
• Update the company website’s media wall and assist with marketing materials.

What We’re Looking For

• Proven experience in a PA, Team Assistant, or business support role.
• Excellent organisational skills and ability to manage multiple priorities.
• High attention to detail and accuracy in all tasks.
• Confident communicator with a proactive, flexible, and positive attitude.
• Strong Microsoft Office skills, particularly PowerPoint.
• Comfortable working in a busy, team-oriented environment.
• Experience within property, real estate, or professional services.
• Knowledge of facilities, compliance, or front-of-house operations.

The Person

• Professional, approachable, and a genuine team player.
• Enjoys a varied role and can switch between tasks with ease.
• Calm under pressure, with a sense of humour and a “can-do” attitude.