At a Glance
- Tasks: Be the operational heartbeat of our busy London office, managing daily admin and supporting leadership.
- Company: Join a creative property investment firm that values initiative and teamwork in a vibrant culture.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and team events.
- Other info: Ideal for those who love variety and want to make a real impact in a growing company.
- Why this job: Shape office operations while thriving in a fast-paced, supportive atmosphere that values your input.
- Qualifications: 3+ years in an EA or Office Manager role, with strong communication and tech skills required.
The predicted salary is between 36000 - 60000 € per year.
Job Type: Full- time, fully onsite (5 days in)
Role Summary
We are seeking a highly organised and proactive Office Manager to oversee the day-to‑day operations of a fast‑paced commercial property investment firm. This role is pivotal in ensuring the smooth running of the office, supporting senior stakeholders, and maintaining a professional and efficient working environment. The successful candidate will be a confident self‑starter, capable of managing multiple priorities while delivering a high standard of operational support.
Key Responsibilities
- Oversee the daily operations of the office, ensuring a seamless and well‑functioning workplace
- Manage office budgets, supplier relationships, and procurement of services and equipment
- Act as the main point of contact for building management, contractors, and service providers
- Coordinate office maintenance, health & safety compliance, and workplace policies
- Support senior leadership with administrative tasks, including diary coordination and meeting logistics where required
- Organise company events, meetings, and team activities, ensuring high‑quality delivery
- Manage reception and front‑of‑house operations, maintaining a professional and welcoming environment
- Oversee onboarding processes for new employees, including desk setup, access, and inductions
- Implement and improve office processes and systems to drive efficiency
- Provide ad hoc support across finance, HR, and operations functions as needed
Key Requirements
- Proven experience in an Office Manager or similar operational role, ideally within real estate, property, professional services or relevant sector.
- Strong organisational and multitasking skills, with excellent attention to detail
- Confident communicator with the ability to engage with stakeholders at all levels
- Experience managing budgets, suppliers, and office facilities
- Proactive, solutions‑focused approach with the ability to work independently
- Knowledge of health & safety and office compliance requirements
Office Manager employer: Madison Hive
As an independent property investment and advisory business located in the vibrant heart of London, we pride ourselves on fostering a tight-knit and energetic work culture that values initiative and collaboration. Our Office Manager role offers a unique opportunity to shape office operations while supporting leadership, with a focus on employee wellbeing and professional growth. Join us to be part of a dynamic team where your contributions directly impact our success and where creativity meets commercial insight.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the property investment sector. Understanding the nuances of this industry will not only help you in interviews but also demonstrate your genuine interest in the role and the company.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This is crucial for an Office Manager, as the role requires juggling various responsibilities.
✨Tip Number 3
Network with professionals in the property and creative industries. Attend relevant events or join online forums to connect with others in the field, which can provide insights and potentially lead to referrals.
✨Tip Number 4
Demonstrate your tech-savviness by being prepared to discuss specific tools and software you’ve used in previous roles. Highlighting your proficiency with Microsoft Office and CRM systems will set you apart from other candidates.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in office management or business support roles. Emphasise your skills in organisation, communication, and any specific tools you've used that relate to the job description.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit.
Highlight Relevant Skills:In your application, focus on skills that align with the key responsibilities listed, such as managing executive diaries, coordinating events, and financial administration. Use examples from your past experiences to illustrate these skills.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Manager role.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As an Office Manager, your ability to keep things organised is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously, and highlight any systems you've implemented to improve efficiency.
✨Demonstrate Your Communication Prowess
Strong communication skills are essential for this role. During the interview, share instances where you've effectively communicated with different stakeholders, whether it's managing executive diaries or liaising with external partners. This will show that you can handle the diverse communication needs of the office.
✨Emphasise Your Adaptability
The job requires a calm and adaptable mindset. Prepare to discuss situations where you've had to pivot quickly in response to changing priorities or unexpected challenges. This will demonstrate your ability to thrive in a fast-paced environment.
✨Highlight Your Tech Savviness
Being tech confident is a must for this position. Familiarise yourself with the tools mentioned in the job description, such as Microsoft Office and CRM platforms. Be ready to talk about your experience with these tools and how you've used them to streamline processes in previous roles.
