At a Glance
- Tasks: Support senior managers with diary management, travel coordination, and office administration.
- Company: Dynamic property advisory firm in Central London with a collaborative team culture.
- Benefits: Full-time role with opportunities for professional growth and development.
- Other info: Ideal for those who thrive in a busy, team-oriented setting.
- Why this job: Join a fast-paced environment and make a real impact while developing your skills.
- Qualifications: Experience as a PA or in business support, with strong organisational and communication skills.
The predicted salary is between 35000 - 45000 € per year.
Location: Central London – 4 days office
Job Type: Full Time
Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business. This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with a team of experienced PAs, supporting the wider business across Asset Management.
Key Responsibilities- Diary & Travel Coordination: Manage complex diaries and coordinate meetings, conference calls, and travel arrangements. Provide full administrative support to senior stakeholders and equity partners.
- Meeting & Event Support: Cover the Office & Living Team PA role on Fridays. Format and circulate the fortnightly team meeting presentation. Organise internal and external meetings, agendas, catering, and socials.
- Correspondence & Documentation: Draft and format emails, reports, and presentations. Assist in researching living property transactions (e.g., Rightmove data). Maintain accurate filing systems and ensure documents are professionally presented.
- Office Administration: Manage meeting rooms, greet guests, and provide refreshments. Handle incoming and outgoing post, couriers, subscriptions, and office supplies. Process expenses and raise invoice paperwork as required. Take ownership of around five key office subscriptions.
- Compliance Support: Help maintain accurate records to meet regulatory requirements.
- Facilities Support: Liaise with contractors and suppliers to maintain a high standard office environment. Oversee building access, lighting, cleanliness, and day-to-day workplace standards.
- Health & Safety: Support fire safety and first aid compliance including inductions, logs, and maintenance checks.
- Projects & Ad Hoc Support: Lead or assist on small projects, workplace initiatives, and internal communications. Update the company website’s media wall and assist with marketing materials.
- Essential: Proven experience in a PA, Team Assistant, or business support role. Excellent organisational skills and ability to manage multiple priorities. High attention to detail and accuracy in all tasks. Confident communicator with a proactive, flexible, and positive attitude. Strong Microsoft Office skills, particularly PowerPoint. Comfortable working in a busy, team-oriented environment.
- Desirable: Experience within property, real estate, or professional services. Knowledge of facilities, compliance, or front-of-house operations.
Professional, approachable, and a genuine team player. Enjoys a varied role and can switch between tasks with ease. Calm under pressure, with a sense of humour and a “can-do” attitude.
Personal Assistant - Build to Rent in London employer: Madison Hive
Our client offers a dynamic and supportive work environment in the heart of Central London, making it an excellent employer for those seeking a fulfilling career as a Personal Assistant. With a strong focus on employee growth and development, the company fosters a collaborative culture where team members are encouraged to take initiative and contribute to various projects. The benefits of working here include a competitive salary, opportunities for professional advancement, and the chance to be part of a dedicated team within the thriving property advisory sector.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - Build to Rent in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property and real estate sectors. Attend industry events or join relevant online groups to meet potential employers and get insider info on job openings.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and have examples ready that showcase your organisational skills and attention to detail.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office, especially PowerPoint, as it’s crucial for this role. Consider creating a mini portfolio of your work to demonstrate your abilities during interviews.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly shows your enthusiasm and commitment to joining our team. Don’t miss out!
We think you need these skills to ace Personal Assistant - Build to Rent in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills, attention to detail, and any relevant experience in property or business support roles.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've successfully managed multiple priorities or supported a team in the past.
Show Off Your Microsoft Office Skills:Since strong Microsoft Office skills are essential, particularly in PowerPoint, consider including a brief section in your CV that highlights your proficiency with these tools. Maybe even mention a project where you used them effectively!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Madison Hive
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in the Build to Rent sector. Familiarise yourself with diary management, travel coordination, and compliance support. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple priorities or complex tasks. Be ready to discuss how you maintain accuracy and attention to detail, as these are crucial for the role. Use specific scenarios to illustrate your organisational prowess.
✨Communicate Confidently
As a PA, you'll need to be a confident communicator. Practice articulating your thoughts clearly and concisely. During the interview, engage with your interviewers by asking questions about the team dynamics and how they collaborate. This shows your proactive attitude and willingness to be part of the team.
✨Demonstrate Your Flexibility
The job requires someone who can switch between tasks easily. Prepare to discuss situations where you've had to adapt quickly to changing priorities or unexpected challenges. Highlight your 'can-do' attitude and how you maintain a positive outlook even under pressure.
