Office/Operations Coordinator in London

Our client is a boutique real estate investment manager with approximately £3 billion of assets under management, investing across the UK property market. Having experienced significant growth in recent years, the firm has maintained a lean, entrepreneurial culture where individuals are encouraged to take ownership, contribute beyond their remit, and gain exposure across all aspects of the business. They are seeking an Office & Operations Coordinator to join their London team. This is a broad and varied role that sits at the heart of the business, providing support across office management, operations, reporting, and finance. It offers a unique opportunity for someone looking to build a long-term career within a high-performing investment environment and gain exposure to senior leadership from day one.

Key Responsibilities

• Office Management & Business Support
• Manage the day-to-day running of the office, ensuring a professional and efficient working environment.
• Coordinate relationships with office suppliers, landlords, IT providers, and other external vendors.
• Organise meetings, team events, and company-wide activities.
• Support travel arrangements, visitor management, and general administrative requirements.
• Maintain company records, policies, and business documentation.
• Operations & Reporting
• Coordinate monthly, quarterly, and annual business reporting processes.
• Track key deadlines and ensure reporting deliverables are completed on time.
• Assist with preparing internal reports, presentations, and management information.
• Support the development and improvement of operational processes and procedures.
• Process invoices and support payment and expense workflows.
• Liaise with external accountants and service providers where required.
• Maintain accurate financial records and support administrative finance activities.
• Assist with budgeting and operational expenditure tracking.
• Projects & Process Improvement
• Support operational projects and strategic business initiatives.
• Identify opportunities to improve efficiency and streamline internal workflows.
• Take ownership of ad hoc projects across different areas of the business.
• Work closely with senior stakeholders to support the continued growth of the firm.

What We're Looking For

• 1–3 years' experience in an operations, office management, team assistant, executive assistant, or business support role.
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and a proactive approach to problem-solving.
• Comfortable working with financial information, invoices, and administrative processes.
• Excellent communication and stakeholder management skills.
• Proficiency across Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• Experience within real estate, property, financial services, professional services, or investment management.
• Exposure to project coordination or business operations activities.
• Experience working within a small, entrepreneurial, or fast-growing business environment.

The Person

• Highly organised, proactive, and dependable.
• Enjoys taking ownership and seeing tasks through to completion.
• Comfortable working in a lean team where responsibilities can vary from day to day.
• Curious, eager to learn, and interested in understanding how a business operates.
• Positive, adaptable, and willing to get involved across all areas of the organisation.
• Looking for a role that offers long-term development and increasing responsibility over time.

This is an excellent opportunity to join a successful and growing investment management business in a role that offers broad exposure, significant responsibility, and the chance to develop alongside the organisation.