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- Tasks: Support the CEO and CFO with diary management, meeting coordination, and executive communications.
- Company: Leading property development company in Greater London.
- Benefits: Gain valuable experience in a fast-paced environment with senior leadership.
- Why this job: Perfect for organised individuals eager to thrive and grow in a dynamic role.
- Qualifications: Experience supporting executives, strong IT skills, and excellent written English.
- Other info: Collaborative team atmosphere with opportunities for professional development.
The predicted salary is between 36000 - 60000 £ per year.
Location: Greater, London England
Job Type: 14 months Fixed-Term Contract - Fully onsite.
Our client, a leading property development company, is looking to hire an Executive Assistant to support the CEO and CFO.
Role Summary: This role will suit an enthusiastic and highly organised Executive Assistant to provide comprehensive support to the CEO and CFO. This role is ideal for someone who thrives in a fast-paced environment and is keen to gain valuable experience working closely with senior leadership.
Key Responsibilities:
- Provide full executive support to the CEO and CFO, including diary management, meeting coordination and acting as a key point of contact and gatekeeper.
- Prepare presentations, correspondence and briefing notes in line with brand guidelines.
- Compile and circulate papers for Management Committee meetings and produce accurate formal minutes.
- Manage executive budgets, process invoices, raise purchase orders and oversee corporate expenses.
- Arrange business travel and support the organisation of internal and external events, including dinners and ticketed events.
- Coordinate management off-sites, town halls and external networking events, including guest lists and invitations.
- Send all-staff communications on behalf of the CEO and CFO.
- Welcome visitors, manage incoming calls and correspondence, and ensure messages are relayed appropriately.
- Conduct research on relevant topics and companies as required.
- Provide ad hoc support to the wider leadership team and cover for other EAs/PAs when necessary.
Person Specification:
- Previous experience supporting at Executive level, ideally within Real Estate.
- Strong IT skills with proficiency across Microsoft Office 365.
- Excellent written English with strong attention to detail.
- Able to handle confidential information with discretion and professionalism.
- Confident communicating at all levels and building strong working relationships.
- Highly organised, flexible and able to work under pressure.
- A collaborative team player with a proactive and adaptable approach.
Executive Assistant to CEO and CFO employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO and CFO
✨Tip Number 1
Network like a pro! Reach out to your connections in the property development sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their values and recent projects, so you can tailor your responses and show how you can support the CEO and CFO effectively. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be confident and articulate. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant to CEO and CFO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in supporting senior executives and managing busy schedules, as this will show us you understand what the job entails.
Showcase Your Skills: Don’t forget to showcase your IT skills and proficiency in Microsoft Office 365. We want to see how you can use these tools to make our lives easier, so give examples of how you've used them in previous roles.
Attention to Detail is Key: Since this role involves preparing presentations and formal minutes, make sure your application is free from typos and errors. We appreciate a keen eye for detail, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Madison Hive
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the CEO and CFO. Familiarise yourself with diary management, meeting coordination, and the importance of being a gatekeeper. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your IT Skills
Since strong IT skills are crucial for this position, be prepared to discuss your proficiency in Microsoft Office 365. Bring examples of how you've used these tools effectively in previous roles, whether it's creating presentations or managing budgets. This will show that you're ready to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle pressure and manage multiple tasks. Think of specific examples from your past experiences where you've successfully navigated challenging situations, such as coordinating events or managing executive communications. This will highlight your organisational skills and adaptability.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll be privy to confidential information. Be ready to discuss how you've handled sensitive matters in the past. Emphasising your ability to maintain discretion and professionalism will reassure the interviewers that you can be trusted in this critical role.
