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- Tasks: Support senior leaders by managing schedules, coordinating meetings, and ensuring smooth operations.
- Company: Leading property asset management firm experiencing exciting growth.
- Benefits: Competitive salary of £55,000 and a dynamic work environment.
- Other info: Join a collaborative team in a fast-paced, high-performing culture.
- Why this job: Be at the heart of a thriving business and make a real impact.
- Qualifications: 2-5 years as an Executive Assistant with strong organisational skills.
The predicted salary is between 55000 - 55000 £ per year.
Location: South West, London
Job Type: Full-time, Onsite
Salary: £55,000
We’re working with a leading property asset management firm looking to bring on an Executive Assistant to support their senior leadership team at an exciting stage of growth.
Role Summary:
This is a pivotal position at the heart of the business, supporting the Managing Director, Finance Director and wider Senior Leadership Team. You’ll play a key role in keeping things running smoothly, managing busy schedules, coordinating meetings and ensuring priorities stay on track. You’ll be someone who enjoys being one step ahead, confident handling multiple stakeholders, and comfortable working with sensitive information in a professional and discreet manner.
Key Responsibilities:
- Managing complex diaries and calendars for senior leadership
- Coordinating meetings, events and logistics (including liaising with internal teams)
- Preparing agendas, board packs and taking accurate meeting minutes
- Drafting and editing correspondence, presentations and documents
- Tracking actions, projects and deadlines to ensure smooth delivery
- Acting as a key point of contact between leadership, staff and external stakeholders
- Supporting expenses, purchase orders and general administrative processes
- Assisting with reporting and data preparation across finance and property teams
Person Specification:
- 2–5 years’ experience as a Team PA or Executive Assistant supporting multiple stakeholders
- Ideally some exposure to real estate, property or a related sector
- Highly organised, detail-oriented and proactive
- Comfortable working in a fast-paced, dynamic environment
- Strong communication skills with a professional and approachable style
- A team player who enjoys being part of a collaborative, high-performing culture
Executive Assistant employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Familiarise yourself with their recent projects and challenges. This will help you tailor your responses and show that you're genuinely interested in supporting their goals.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our team and supporting our senior leadership.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior leadership, as this is key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your experience with multiple stakeholders and how you handle sensitive information professionally. Keep it concise but impactful!
Showcase Your Communication Skills: As an Executive Assistant, strong communication is vital. In your application, demonstrate your ability to draft and edit correspondence clearly and effectively. This will show us that you can handle the professional tone we expect in our communications.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Madison Hive
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with managing complex diaries, coordinating meetings, and preparing documents. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed busy schedules or coordinated events in the past. Highlight your ability to stay organised and detail-oriented, as these are crucial traits for an Executive Assistant. Use real-life scenarios to illustrate your proactive approach.
✨Communicate Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. Be ready to explain how you've effectively liaised with multiple stakeholders and handled sensitive information. This will showcase your professionalism and ability to maintain discretion.
✨Demonstrate Team Spirit
Since the role involves supporting a senior leadership team, it's important to convey your collaborative nature. Share examples of how you've worked well within a team and contributed to a high-performing culture. This will help the interviewers see you as a great fit for their dynamic environment.