Personal Assistant - Asset Management in City of London

Location: Central London – 4 days office

Job Type: Full Time (Looking specifically for a real estate background)

Our client is a team of property advisors focused on the office, living, industrial, and portfolio investment markets. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers and equity partners across the business. This is a varied, fast-paced role that combines high-level PA and administrative support with front-of-house, compliance, and office management responsibilities. You’ll work closely with a team of experienced PAs, supporting the wider business across Asset Management.

Key Responsibilities

• Diary & Travel Coordination: Manage complex diaries and coordinate meetings, conference calls, and travel arrangements. Provide full administrative support to senior stakeholders and equity partners.
• Meeting & Event Support: Cover the Office & Living Team PA role on Fridays. Format and circulate the fortnightly team meeting presentation. Organise internal and external meetings, agendas, catering, and socials.
• Correspondence & Documentation: Draft and format emails, reports, and presentations. Assist in researching living property transactions (e.g., Rightmove data). Maintain accurate filing systems and ensure documents are professionally presented.
• Office Administration: Manage meeting rooms, greet guests, and provide refreshments. Handle incoming and outgoing post, couriers, subscriptions, and office supplies. Process expenses and raise invoice paperwork as required. Take ownership of around five key office subscriptions.
• Compliance Support: Help maintain accurate records to meet regulatory requirements.
• Facilities Support: Liaise with contractors and suppliers to maintain a high standard office environment. Oversee building access, lighting, cleanliness, and day-to-day workplace standards.
• Health & Safety: Support fire safety and first aid compliance including inductions, logs, and maintenance checks.
• Projects & Ad Hoc Support: Lead or assist on small projects, workplace initiatives, and internal communications. Update the company website’s media wall and assist with marketing materials.

What We’re Looking For

Essential:

• Proven experience in a PA, Team Assistant, or business support role.
• Excellent organisational skills and ability to manage multiple priorities.
• High attention to detail and accuracy in all tasks.
• Confident communicator with a proactive, flexible, and positive attitude.
• Strong Microsoft Office skills, particularly PowerPoint.
• Comfortable working in a busy, team-oriented environment.

Desirable:

• Experience within property, real estate, or professional services.
• Knowledge of facilities, compliance, or front-of-house operations.

The Person

Professional, approachable, and a genuine team player. Enjoys a varied role and can switch between tasks with ease. Calm under pressure, with a sense of humour and a “can-do” attitude.