Contract Administrator

Creating highly ethical and collaborative property partnerships. We are seeking a proactive and highly organised Contracts Administrator to support our Public Partnerships division. This role plays a key part in coordinating the full lifecycle of our programmes, maintaining accurate trackers and KPI data, supporting delivery teams, and ensuring seamless communication between internal departments, clients and external stakeholders. You will be central to ensuring information is accurately recorded, documentation is issued correctly, handovers are coordinated efficiently, and programme milestones are delivered in line with client expectations.

Key Responsibilities

• Manage contracts across the Public Partnerships division to ensure high-quality record keeping, effective team communication, and accurate reporting.
• Maintain and manage programme trackers, ensuring accurate data capture across the full lifecycle of each property.
• Monitor KPIs against internal processes and client requirements, ensuring compliance and timely action.
• Work closely with the Public Partnerships, Acquisition and Construction Delivery teams to ensure aligned communication and coordinated delivery.
• Track property progression from offer agreed through to practical completion and handover.
• Liaise with conveyancers, agents and internal stakeholders to proactively progress transactions.
• Assist with the preparation and issuing of contractual documents, compliance documentation and variation paperwork.
• Coordinate handover dates with the Construction Delivery team, ensuring compliance documentation is complete and accurately recorded.
• Prepare and maintain property files across internal systems and client data rooms.
• Support the preparation of client reports, ensuring data accuracy and timely submission.

Stakeholder Liaison

• Act as a key administrative contact for clients, conveyancers, internal teams and senior management.
• Maintain programme trackers and provide regular updates on progression milestones.
• Prepare, collate and validate monthly reporting data in line with client requirements.
• Support clear communication between delivery, sales progression and compliance functions to ensure smooth programme execution.

Skills & Experience Required

Essential:

• Two consecutive years or more proven experience in an office-based administration role (applications without this will not be considered).
• Strong organisational skills with the ability to manage multiple properties and workstreams simultaneously.
• Excellent attention to detail, particularly when handling data, compliance documentation and reporting.
• Confident communicator, both written and verbal, with the ability to liaise professionally with external stakeholders including conveyancers and clients.
• Strong working knowledge of Microsoft Excel.
• Comfortable working across multiple teams and supporting programme delivery in a fast-paced environment.

Desirable:

• Experience within property, public sector programmes, housing delivery or sales progression.
• Understanding of property transaction lifecycles and conveyancing processes.
• Experience maintaining KPI trackers and preparing client reporting.

Why us? What We Offer

• A collaborative and growing environment where your contribution is valued.
• Direct involvement in delivering meaningful public partnership programmes.
• 20 days annual leave plus bank holidays.
• Birthday gifted as a day off and discretionary closure over Christmas.
• Company pension scheme.

About Us

Be Part of Something Bigger. Join a company that values integrity, collaboration, and sustainability. Together, we’re shaping the future of property services with innovative solutions and a commitment to excellence.