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For Companies At a Glance
- Tasks: Support construction teams with admin tasks, documentation, and communication.
- Company: Join a company focused on integrity, collaboration, and sustainability in property services.
- Benefits: Enjoy 20 days annual leave, birthday off, team events, and a pension scheme.
- Why this job: Gain hands-on experience in a supportive environment with pathways to career advancement.
- Qualifications: Strong organisational skills, excellent communication, and familiarity with Microsoft Office required.
- Other info: Ideal for those interested in construction or property management.
The predicted salary is between 28800 - 43200 £ per year.
Creating highly ethical and collaborative property partnerships.
To provide proactive, organised administrative support across the business, ensuring seamless coordination between site teams, office functions, clients, and residents. This role is key to maintaining quality project documentation, issuing purchase order approvals, and supporting positive communication with all stakeholders.
Your profile
Key Responsibilities
Administrative & Office Support
- Maintain and manage project documentation, digital filing systems, and supplier records
- Prepare and issue letters, notices, and admin correspondence to clients and residents
- Track incoming enquiries and ensure timely responses from relevant teams
- Schedule internal meetings, contractor briefings, and update calendars
- Order and maintain stock of office and site consumables
Project Support & Coordination
- Assist in the preparation and distribution of RAMS, job packs, and site documentation
- Support construction and site teams by coordinating project paperwork
- Liaise with subcontractors to gather required documentation (e.g. insurances, accreditations)
- Maintain trackers for contract compliance and H&S schedules
- Liaise with internal finance departments to ensure great record keeping and timely payments
Stakeholder Liaison
- Serve as a first point of contact for administrative queries from clients, consultants, and residents
- Draft and distribute updates (e.g. works schedules, disruption notices, completion letters)
- Log and escalate complaints or issues raised by residents to the project team
Procurement Admin
- Raise and issue purchase approval orders in line with company procedures
- Track orders placed by the team and liaise with suppliers to confirm delivery timelines
- Maintain records of approved suppliers and work with the Office Manager to manage vendor onboarding
Skills & Experience Required
Essential
- Strong organisational and multitasking skills with attention to detail
- Excellent written and verbal communication
- Comfortable with Microsoft Office and document management systems
- Calm, professional approach when dealing with residents or client representatives
- Confident working in a team and coordinating between departments
Desirable
- Experience in a construction, property, or facilities management environment
- Familiarity with project-based admin or document control
- Exposure to PO systems or procurement processes
???? What We Offer
- A collaborative and growing environment where your contribution is valued
- Hands-on exposure to the operations of a main contractor
- Pathways to roles such as Office Manager or Project Coordinator
- 20 days annual leave + bank holidays
- Birthday gifted as day off and discretionary closure over Christmas
- Company pension scheme
- Friendly team culture and regular team events
About Us
Be Part of Something Bigger
Join a company that values integrity, collaboration, and sustainability. Together, we’re shaping the future of property services with innovative solutions and a commitment to excellence. #J-18808-Ljbffr
Construction Admin Assistant employer: Madison Brook
Contact Detail:
Madison Brook Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Construction Admin Assistant
✨Tip Number 1
Familiarise yourself with the construction industry and its terminology. Understanding the basics of project documentation, procurement processes, and health and safety regulations will give you an edge in conversations during interviews.
✨Tip Number 2
Network with professionals in the construction and property management sectors. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the role and company culture.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you used to stay organised and ensure timely communication.
✨Tip Number 4
Showcase your communication skills by preparing to discuss how you've effectively liaised with various stakeholders in previous roles. Highlight any experience you have in drafting correspondence or managing client relationships.
We think you need these skills to ace Construction Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly in construction or property management. Emphasise your organisational skills and any familiarity with document management systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the role. Mention specific examples of how you've successfully coordinated between teams or managed project documentation in the past.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and multitasking abilities. Provide examples of how you've maintained quality project documentation and supported positive communication with stakeholders.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Madison Brook
✨Showcase Your Organisational Skills
As a Construction Admin Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any systems you’ve implemented to keep things running smoothly.
✨Demonstrate Effective Communication
This role requires excellent written and verbal communication. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare examples of how you've successfully communicated with clients or team members in previous roles.
✨Familiarise Yourself with Relevant Software
Since the job involves using Microsoft Office and document management systems, make sure you're comfortable discussing your experience with these tools. If you have experience with procurement processes or project-based admin, be ready to share that knowledge as well.
✨Prepare for Stakeholder Interaction Scenarios
Given the role's focus on liaising with various stakeholders, think about potential scenarios you might face. Prepare to discuss how you would handle administrative queries or complaints from clients and residents, showcasing your calm and professional approach.
