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- Tasks: Support site operations with admin tasks, documentation, and communication.
- Company: Join a dynamic team in Weybridge focused on construction and logistics.
- Benefits: Gain hands-on experience and develop essential organisational skills.
- Why this job: Be the backbone of site operations and make a real difference every day.
- Qualifications: Experience in administration, especially in construction or logistics, is preferred.
- Other info: Perfect for those looking to grow in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
Seeking an organised and proactive Site Administrator to join the team on-site in Weybridge. The successful candidate will support the daily administration and coordination of site operations, ensuring that documentation, reporting, and communications are handled efficiently. This is a hands-on administrative role within a busy construction environment, requiring strong attention to detail, good IT skills, and the ability to manage multiple priorities simultaneously. Key Responsibilities Site & Project Administration * Email weekly Friday Packs to all subcontractors. * Check subcontractor portals and ensure all waste tickets are logged correctly. * Enter all RIO tickets into the system and maintain up-to-date spreadsheets (email weekly/monthly). * Scan, upload, and file all site documents, including inductions, POWRAs, and paperwork. * Conduct morning site inductions – collect details, register fingerprints, and file induction records. * Maintain Headcount Spreadsheet monthly and Labour Figures daily and weekly. * Scan and file all waste tickets and Friday packs. Supplies & Resources * Order cleaning materials, stationery, PPE, and signage as required (from CMT, Banner, ARCO, Nuneaton Signs, etc.). * Prepare and issue PPE kits for visitors, new starters, and work groups. * Print and maintain visitor and induction forms. Systems & Reporting * Update Biosite with relevant training cards and certificates. * Enter and update data in RIO and extract information from Procore. * Email Drug Test forms daily to Barbara. * Maintain the Meeting Room Spreadsheet and book client meetings through the Meeting Room Portal. General Duties * Support the project and site management teams with general administrative and reporting tasks. * Ensure all digital and paper records are maintained to a high standard. * Carry out ad hoc admin duties as required to support the smooth running of the site. Skills & Experience * Proven experience as a Site Administrator, ideally within construction or logistics. * Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable using systems such as Procore, Biosite, and RIO. * Strong organisational skills with the ability to manage a busy workload. * Excellent attention to detail and data accuracy. * Professional communication and interpersonal skills. * Ability to work independently and as part of a wider project team
Site Administrator employer: Madigan Gill
Contact Detail:
Madigan Gill Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and logistics sectors. You never know who might have a lead on a Site Administrator role or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance, demonstrate your proficiency with Microsoft Office and any relevant systems like Procore or Biosite during interviews. Bring examples of your work to showcase your organisational skills.
✨Tip Number 3
Be proactive! If you see a job that fits, don’t just wait for the application window to open. Apply through our website and follow up with a friendly email to express your enthusiasm for the role.
✨Tip Number 4
Prepare for the interview by brushing up on common site administration tasks. Be ready to discuss how you handle documentation, reporting, and communication efficiently, as these are key to the Site Administrator role.
We think you need these skills to ace Site Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Site Administrator, especially in construction or logistics. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team in Weybridge. Mention specific responsibilities from the job description that excite you and how your past experiences align with them.
Show Off Your Tech Skills: Since we use systems like Procore, Biosite, and RIO, make sure to mention any relevant experience you have with these tools. If you’re proficient in Microsoft Office, let us know how you’ve used it to manage data and reports effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Madigan Gill
✨Know Your Stuff
Before the interview, make sure you’re familiar with the key responsibilities listed in the job description. Brush up on your knowledge of systems like Procore, Biosite, and RIO, as well as Microsoft Office. Being able to discuss how you've used these tools in past roles will show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
As a Site Administrator, organisation is key. Prepare examples of how you've managed busy workloads or maintained accurate records in previous jobs. You might even want to bring a sample spreadsheet or document to demonstrate your attention to detail and organisational prowess.
✨Communicate Like a Pro
Since the role involves a lot of communication with subcontractors and team members, practice articulating your thoughts clearly. Think about how you would explain complex information simply and effectively. This will help you stand out as someone who can maintain professional communication in a busy environment.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or specific projects. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values. Plus, it gives you a chance to demonstrate your proactive nature!
