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For Companies At a Glance
- Tasks: Manage timesheets, client profiles, and support recruitment processes.
- Company: Join a dynamic team focused on operational excellence and client satisfaction.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and skill development.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
- Other info: Ideal for high school and college students looking for hands-on experience.
The predicted salary is between 28800 - 43200 £ per year.
Responsibilities
- Weekly timesheet process management
- Client profile portal creation
- Timesheet sign-off reporting
- SIA licence weekly compliance report
- New starter process
- Recruitment (advertising & interview organising)
- Purchase order number management (for sales and suppliers)
- Operational back-office support; RAMS collation, site documentation etc.
- Enter and update customer information in the database
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
- Monitoring site visit reports for requirements
- Completion of Standard Selection Questionnaires (SSQ)
- Support management with note taking for disciplinary, grievance and meeting minutes
- Streamline innovation of processes and procedures
- Using Microsoft Office to generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Maintain polite and professional communication via phone, e-mail, and mail
- Anticipate the needs of others to ensure their seamless and positive experience
- Create a weekly communications report for employees
- Complete routine reports and operational processes, daily, weekly, and monthly
- Complete ordering of uniform, supplies, equipment etc. and manage suppliers through to delivery
Key Attributes
- Able to prioritise tasks and manage time effectively and efficiently
- Knowledge of Microsoft Office, Excel, Management Information Systems (SmartTask, Guard House, Eclipse), SAGE
- Able to communicate clearly and efficiently with stakeholders; clients, suppliers, other members of the team
- Ability to form reports for operational needs
Requirements and Skills
- Excellent knowledge of English – written and verbal
- Excellent communication and interpersonal skills
- Good negotiation skills with the ability to resolve issues and address complaints
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritise work
- Attention to detail and problem-solving skills
- Strong organisational skills with the ability to multi-task
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Business Administrator employer: Madigan Gill Ltd
Contact Detail:
Madigan Gill Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, like SmartTask and SAGE. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Practice your communication skills by engaging in mock interviews or discussions. Being able to clearly articulate your thoughts and experiences will help you stand out, especially since excellent communication is a key requirement for this role.
✨Tip Number 3
Prepare examples of how you've effectively managed multiple tasks in previous roles. Highlighting your time management and organizational skills with real-life scenarios will demonstrate your ability to prioritize effectively.
✨Tip Number 4
Research common operational processes and reporting methods used in business administration. Showing that you understand these concepts and can apply them will make you a more attractive candidate.
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight relevant experience and skills that align with the responsibilities of a Business Administrator. Emphasize your proficiency in Microsoft Office, time management, and communication skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your background fits the requirements. Mention specific experiences where you successfully managed tasks similar to those listed in the job description.
Highlight Relevant Skills: In your application, clearly outline your skills in areas such as report generation, database management, and operational support. Use examples to demonstrate your attention to detail and problem-solving abilities.
Proofread Your Application: Before submitting, carefully proofread your application for any grammatical or spelling errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Madigan Gill Ltd
✨Showcase Your Organizational Skills
As a Business Administrator, you'll need to demonstrate your ability to prioritize tasks and manage time effectively. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple responsibilities.
✨Highlight Your Microsoft Office Proficiency
Since the role requires proficiency in MS Office, especially Excel and PowerPoint, make sure to mention any relevant projects or reports you've created using these tools. Consider bringing a portfolio of your work to showcase your skills.
✨Communicate Clearly and Professionally
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, maintain a polite and professional demeanor, as this reflects your ability to interact with clients and stakeholders.
✨Prepare for Problem-Solving Scenarios
Be ready to discuss how you've handled challenges in previous roles. Think of specific instances where you resolved issues or improved processes, as this will demonstrate your problem-solving skills and attention to detail.
