At a Glance
- Tasks: Support senior leaders by managing schedules, coordinating meetings, and ensuring smooth studio operations.
- Company: Award-winning architecture and design practice in London with a creative vibe.
- Benefits: Competitive salary, growth opportunities, and a collaborative work environment.
- Other info: Exciting role with varied responsibilities and the chance to work closely with leadership.
- Why this job: Join a dynamic team and make a real impact in a fast-paced, creative setting.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 35000 - 42000 £ per year.
We're looking for an experienced Personal Assistant to join an award winning architecture and design practice in London.
Supporting the senior leadership team, you'll play a key role in keeping the studio running smoothly, managing busy schedules, coordinating meetings and acting as a trusted point of contact across the business.
This is a brilliant opportunity for someone who enjoys working in a fast paced, creative environment and takes pride in being organised, proactive and always one step ahead.
The ability to start at short notice would be highly advantageous.
The Role
This is a broad, varied role at the heart of a busy studio.
Working closely with senior leaders and the wider team, you'll manage diaries, coordinate travel, organise meetings and provide seamless day to day support across a range of business activities.
No two days will be the same, so we're looking for someone who thrives on variety, has excellent attention to detail and enjoys building strong relationships across a collaborative business.
Responsibilities
- Provide day to day PA support to the senior leadership team
- Manage complex diaries, meetings and travel arrangements
- Coordinate internal and external meetings, ensuring everything runs smoothly
- Prepare meeting agendas, presentations and supporting documentation
- Act as a key point of contact for clients, consultants and the wider team
- Support the smooth day to day running of the studio with general administrative tasks
- Assist with organising events, workshops and team activities
- Anticipate priorities and provide proactive support across the business
- Support with recruitment needs
Requirements
- Previous experience as a Personal Assistant, Executive Assistant or Team Assistant and ideally within architecture, design, property or another professional services environment
- Exceptional organisational skills with the ability to manage multiple priorities
- Confident supporting senior stakeholders in a busy, fast paced environment
- Excellent communication skills and a professional, approachable manner
- Strong attention to detail and a naturally proactive approach
- Proficient across Microsoft Office and comfortable learning new systems
- A positive, collaborative attitude and willingness to get involved wherever needed
- The ability to start at short notice would be highly advantageous
- Join a highly respected architecture and design practice
- Work closely with an experienced leadership team
- Huge growth opportunities as the studio continues to grow
- Varied, fast paced role with genuine responsibility from day one
- Competitive salary and benefits package
- Why This Role
This is a fantastic opportunity for a Personal Assistant looking to become a valued member of a friendly and collaborative growing design studio.
If you enjoy working closely with senior leaders, thrive in a creative environment and take pride in keeping everything running seamlessly behind the scenes, we'd love to hear from you.
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Personal Assisstant employer: MADE Careers
MADE Careers is an outstanding employer that fosters a dynamic and collaborative work culture, where creativity and innovation thrive. With a focus on employee growth, the Birmingham studio offers unique opportunities for professional development and progression within a globally recognised design practice, all while enjoying the flexibility of hybrid working arrangements.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assisstant
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from MADE Careers who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Personal Assisstant
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at MADE Careers!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to MADE Careers. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at MADE Careers
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at MADE Careers.
