At a Glance
- Tasks: Support the London studio with administration, director assistance, and tender coordination.
- Company: Join a renowned international architecture and design practice expanding in London.
- Benefits: Enjoy reduced hours, 28 days leave, and a vibrant work environment.
- Other info: Great opportunities for personal development as the studio evolves.
- Why this job: Be part of a new studio's growth and shape your role in an exciting setting.
- Qualifications: 2+ years in administration, strong organisational skills, and a proactive attitude.
The predicted salary is between 36000 - 44000 £ per year.
MADE Careers is partnering with a well established international architecture and design practice as it establishes and grows its new London studio. Already a major name internationally, the practice is now building its presence in London and is looking for a brilliant Studio & Administration Assistant to become an integral part of the new team. This is a varied, people focused role combining studio administration, Director support, reception, tenders and general office coordination. You’ll be joining at an early stage of the London studio’s growth, so there’s plenty of opportunity to make the role your own and become the person who keeps everything running smoothly.
The Role
Based full time in the new Canary Wharf studio, you’ll work closely with the London Directors while also liaising with the practice’s wider international team. It would suit someone naturally organised, personable and proactive who enjoys variety and being at the centre of a busy working environment.
Responsibilities
- Front of house and day to day studio administration
- Providing administrative support to the Directors
- Managing filing, records, archiving and general office organisation
- Coordinating travel, visas and passport applications
- Monitoring relevant tender opportunities and maintaining trackers
- Supporting the preparation and coordination of tender submissions
- Liaising with consultants and third parties involved in submissions
- Compiling tender documentation and final submission packs
- Providing administrative support to the UK and South African finance teams
- Managing general office requirements, maintenance and organisation
- Helping establish efficient processes as the London studio grows
The position combines general office and Director support with genuine involvement in tender opportunities and submissions.
Requirements
- Around 2+ years’ administration, studio support or similar experience
- Excellent organisational skills and attention to detail
- A warm, personable and professional approach
- Strong written and verbal communication
- Confident managing multiple tasks and priorities
- Strong Word and Excel skills, with good PowerPoint knowledge
- Excellent record keeping and administrative skills
- Proactive, self motivated and comfortable working independently
- Calm and capable when working to deadlines
- Some understanding of tenders and tender documentation would be beneficial
- Previous experience within architecture, design or the wider built environment would be advantageous
- Office Administration qualification advantageous but not essential
Benefits
- Reduced working hours of 9am - 3pm, Monday - Friday
- 28 days annual leave inclusive of UK bank holidays
- 12 month fixed term contract
- Canary Wharf location
- International architecture and design environment
- Clear opportunities to develop as the London studio grows
Why This Role
This is a really nice opportunity to join an established international practice at the beginning of its London growth. Rather than joining an already established large office, you’ll become part of a new regional studio from an early stage, working closely with its senior team and taking on a varied role that can develop alongside the business.
Studio & Administration Assistant in London employer: MADE Careers
Join an award-winning architecture and interior design studio in London, where creativity meets collaboration. This role offers a unique opportunity to lead the technical delivery of stunning hospitality projects while mentoring junior team members in a supportive environment. With a competitive salary, hybrid working options, and excellent career progression opportunities, this studio is dedicated to fostering professional growth and maintaining high standards of design excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Studio & Administration Assistant in London
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from MADE Careers who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Studio & Administration Assistant in London
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at MADE Careers!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to MADE Careers. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at MADE Careers
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at MADE Careers.
