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- Tasks: Support our Managing Director and project teams with travel coordination and office administration.
- Company: Join a dynamic team in a fast-paced, project-driven environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Be at the heart of operations and make a real difference in our projects.
- Qualifications: Proven admin experience, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Ideal for those looking to grow in the marine or construction industries.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a dedicated Office Administrator to provide essential support to our Managing Director, project teams, and operations. This hands-on role combines travel coordination (for frequent site visits, dry-docks and supplier meetings) with core office administration in our fast-paced, project-driven environment.
Key Responsibilities
- Coordinate and book all business travel: flights, hotels, ferries, rail, ground transport, visas, and full itineraries (domestic and international).
- Manage last-minute changes, cancellations, and expense reconciliation/tracking.
- Handle general administrative tasks: emails, phone/reception duties, correspondence, filing, data entry, invoice processing, purchase orders, and record-keeping.
- Support project logistics: scheduling, document preparation, supplier coordination, and basic reporting.
- Maintain office operations: ordering supplies, meeting prep, calendar/diary management, and ad-hoc support.
- Assist with compliance/paperwork related to marine projects (e.g., certifications, timesheets).
We are looking for proven admin experience, ideally including corporate/business travel booking or executive support. Excellent organisational skills, attention to detail, and ability to thrive under tight deadlines. Proficiency in Microsoft Office (Outlook, Excel, Word) and comfort with booking tools/portals. Strong communication, professionalism, and discretion (handling sensitive project/client details). Reliable team player with a proactive attitude. Marine, construction, or project-based industry experience is a plus but not required.
Office Administrator in Newtownabbey employer: Madden Marine
Contact Detail:
Madden Marine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us that you understand the fast-paced, project-driven environment we work in. Tailor your answers to highlight your organisational skills and experience with travel coordination.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your admin experience and how it relates to the role. Focus on your attention to detail and ability to handle tight deadlines.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you're genuinely interested in joining our team.
We think you need these skills to ace Office Administrator in Newtownabbey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Office Administrator role. We want to see how your skills in travel coordination and admin tasks shine through!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Share why you’re excited about this role and how your background makes you a perfect fit for our team.
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects at once. We love seeing how you thrive under pressure and keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Madden Marine
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like travel coordination and general admin tasks. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you handle tight deadlines and last-minute changes, as these are crucial in a fast-paced environment.
✨Brush Up on Microsoft Office
Proficiency in Microsoft Office is a must for this job. Make sure you're comfortable using Outlook, Excel, and Word. If you can, practice some common tasks or features that might come up during the interview, like creating spreadsheets or managing calendars.
✨Demonstrate Your Communication Skills
Strong communication is key for an Office Administrator. Prepare to discuss how you handle correspondence and maintain professionalism, especially when dealing with sensitive information. You might even want to role-play a scenario where you have to communicate a change in plans to a team member or supplier.
