Trainee Trade Compliance Officer in Loanhead

Location: On-site, Loanhead, Edinburgh. Flexible Working Options – hours between 07:00 and 19:00, core hours 09:30 – 15:30.

Contract Type: Full-time, Permanent

We are seeking a highly motivated Trainee Trade Compliance Officer to support operational and compliance-related activities within the organisation. This role will be responsible for ensuring that all relevant departmental and regulatory requirements are met, including the coordination of key import/export processes, liaison with internal and external stakeholders, and the accurate recording and archiving of associated documentation. The role includes both on-the-job training and opportunity for professional development in Trade Compliance, enabling the postholder to build knowledge and competence in UK HMRC and international trade regulations over time. The postholder will work closely with the Trade Compliance Officer on a day-to-day basis and will report directly to the Commercial Director, in accordance with the Trade Control function. While structured guidance, supervision, and training will be provided, the role also requires the ability to use initiative and develop an independent, methodical approach to tasks.

This role ensures that all import and export activities are carried out in full compliance with UK HMRC and Trade Compliance legislation. The postholder will support the administration of trade and customs processes, maintain accurate shipping and compliance records, and provide guidance across the business to ensure adherence to regulatory requirements. The role also contributes to the continuous improvement of trade compliance practices and supports the organisation’s overall import/export strategy.

Key Responsibilities

• Supporting administrative duties for import/export documentation to ensure compliance with UK legislation
• Assisting with import clearance requests and liaising with freight forwarders to ensure timely processing
• Preparing documentation for the movement of goods under customs regulations
• Maintaining accurate records for all shipping movements
• Supporting the preparation of commercial invoices for exports in collaboration with the Despatch Team
• Engaging with internal stakeholders to provide guidance on trade compliance requirements
• Supporting import processes (Home Use, Customs Warehousing, Inward Processing)
• Supporting export processes, including standard shipments and movements from customs regimes
• Creating travel letters for personnel and assisting with Consignee Undertakings (CUTs)
• Liaising with freight agents and supporting outbound shipments under relevant processing rules
• Conducting approval checks for purchase orders, licences, and compliance documentation
• Identifying unusual transactions in monthly HMRC reports
• Ensuring customs-related invoices are processed and submitted to Finance in a timely manner
• Building and maintaining professional relationships with internal teams and external stakeholders
• Supporting the planning and implementation of import/export strategies
• Undertaking ongoing training and professional development in trade compliance

About You

• Strong interpersonal and communication skills (written and verbal)
• High level of attention to detail and accuracy
• Ability to understand and review legislation with guidance
• Good numeracy and problem-solving skills
• Proficient in Microsoft Office tools
• Methodical approach with the ability to follow established processes
• Positive, proactive attitude with a willingness to learn
• Motivated, enthusiastic, and committed to personal development
• Ability to build effective working relationships across all levels

Knowledge, Skills and Experience

Essential

• Secondary education to Higher level (minimum 3 Highers, including English)
• Strong attention to detail and organisational skills
• Good communication and interpersonal skills
• Basic understanding of administrative processes
• Willingness to learn and develop within a trade compliance environment
• Ability to work both independently and as part of a team

Desirable

• Previous exposure to import/export or logistics processes
• Awareness of UK HMRC regulations or trade compliance requirements
• Experience working in a compliance or administrative role
• Interest in developing a career within trade compliance or international trade

Benefits

Your future And What We Offer:

• Flexible Working: Choose a 4- or 5-day week with flexible hours (Mon-Thurs 07:00–19:15 with core hours 09:30–15:30, Friday 07:00–16:00 with core hours 09:30–12:00), allowing you to fit work around your life.
• Leave Entitlements: Inclusive annual leave, paid parental leave, military reservist leave, annual leave buy and sell, and more.
• Career Development: Supportive environment with a dedicated Learning & Development team and clear pathways to grow your career.
• Wellbeing Support: Access to our comprehensive wellbeing programme, Employee Assistance Programme, onsite nurse, and life insurance.
• Health & Protection: Sick pay, free flu vaccinations, and comprehensive health & wellbeing initiatives.
• Onsite Facilities: Canteen, free parking, and cycle-to-work scheme for convenience.
• Financial Benefits: Generous company pension plan and exclusive employee discounts.